SAM #36C24426Q0710

Re-keying and Lock System Upgrade for Wilmington VA Medical Center (BEST A2 IC Systems)

This opportunity is for re-keying and lock system upgrade services at the Wilmington VA Medical Center and its affiliated clinics, managed by the Department of Veterans Affairs, Network Contracting Office 4 (NCO 4). - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 4 (NCO 4), Regional Procurement Office East, Lebanon VA Medical Center - Wilmington VA Medical Center - OEMs and Vendors: - BEST (CoreMax BEST A2 Interchangeable Core lock systems) - Products/Services Requested: - Replacement and installation of all CoreMax BEST A2 Interchangeable Cores across Wilmington VAMC and Community-Based Outpatient Clinics (CBOCs) - Production and distribution of new keys for the BEST A2 system, including 20% attic stock - Comprehensive pre-project assessment of all doors, locks, and hardware - Updating and validating the VA lock management database - Secure collection and off-site disposal of removed cores, keys, and hardware with destruction certificates - 24/7 emergency locksmith support - Unique/Notable Requirements: - Contractor must be experienced and qualified in BEST A2 IC systems - 100% accuracy and functionality required for all installed cores and keys - Strict compliance with VA security policies, OSHA, Delaware state, and federal regulations - Secure key handling, chain-of-custody procedures, and database management - All equipment, materials, and personnel to be provided by the contractor - Deliverables include assessment reports, updated database, and destruction certificates - Ongoing performance surveillance and deliverables throughout the contract period

Description

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This Solicitation number 36C24426Q0710 is being issued as a Request for Quote (RFQ). The Government anticipates awarding one Purchase Order resulting from this solicitation. This acquisition is set-aside as 100% to service-disabled veteran owned small business (SDVOSB). Any SDVOSB responding to this solicitation must complete, sign, and return the full VAAR clause at 852.219-75 in order to be considered for evaluation and award. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at: http://www.sam.gov. Confirmation of SAM registration will be validated prior to awarding a contract. The Veterans Integrated Service Network 04 (VISN4) has a new requirement at Wilmington VA Medical Center for Re-key Services as listed in the Performance Work Statement (PWS), Attachment A. The Contractor shall provide all necessary licenses, certifications, training, and requirements cited in the PWS. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances. All interested offerors shall provide a quotation for the following: Pricing Schedule, Attachment B. Place of Performance: Wilmington VA Medical Center. VISN-04 intends to award a Firm-Fixed Unit Price (FFUP) Purchase Order anticipated to begin: 08/01/2026 - 02/01/2027. Contracting Office Address: Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 Contracting Specialist: Britni Greenleaf Email: Britni.Greenleaf@va.gov Relevant Clauses and References 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services 52.252-2, Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/far-overhaul http://www.va.gov/oal/library/vaar/ (End of Clause) Additional Clauses and Provisions The document lists various FAR clauses, VAAR clauses, and other contractual provisions with their respective effective dates. These include clauses on gratuities, limitations on payments to influence federal transactions, whistleblower rights, and many others, each with specific applicability and requirements. Security and Personnel Requirements Contractor personnel assigned to work for or on behalf of VA must undergo background investigations, possess appropriate security clearances, and display identification cards as specified. The contractor shall also include flow-down clauses in subcontracts and ensure compliance with VA policies and standards. Evaluation and Award Criteria Offers will be evaluated based on price, technical capability, and past performance. The government reserves the right to award to the responsible offeror whose offer is most advantageous, considering these factors. Submission Instructions Quotes are due by 10:00 AM (EST), Wednesday, July 15, and should be sent via email to Britni Greenleaf at Britni.Greenleaf@va.gov. The subject line must include "Solicitation Number 36C24426Q0710 Wilmington Re-Key Services". All submissions should be 5MB or less, with multiple emails labeled accordingly if larger. Questions regarding the solicitation should be submitted in writing by 10:00 AM EST, Monday, July 6. Responses will be posted via an amendment on SAM.gov/Contract Opportunities. Additional Requirements Offerors must complete and submit the Price Schedule (Attachment B), a cover letter, and a technical capability statement addressing key personnel, core system expertise, large-scale core replacement capability, security procedures, and compliance with standards. Further instructions include the need to acknowledge amendments and to confirm acceptance of terms and conditions in the proposal. Attachments Attachment A: Performance Work Statement & Quality Assurance Surveillance Plan (QASP) Attachment B: Price Schedule Attachment C: Wage Determination Attachment D: Floor Plans Point of Contact Britni Greenleaf Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) Email: Britni.Greenleaf@va.gov Additional Links VA Homepage

View original listing