SAM #19TH2526Q0006

Event Organizing Services for Freedom 250: American Fair Chiang Mai

This opportunity is for event organizing services for the Freedom 250: American Fair Chiang Mai, celebrating the 250th anniversary of U.S. independence. - Government Buyer: - U.S. Department of State, U.S. Consulate General Chiang Mai, Public Affairs Section - Scope of Services: - Comprehensive event planning, coordination, and execution for a large-scale cultural fair - Fair design and execution, including: - Theatrical fireworks display - Inflatable attractions - Culinary cooking show pavilion - Booths and activities highlighting American culture and gastronomy - Event infrastructure: stage, audio/lighting, booths, seating, signage - Post-event management, including: - Submission of wrap-up video - Final report on event impact and outcomes - Attendee survey data - Defense Base Act Insurance for employees - No specific OEMs or vendors are named; the solicitation is open to qualified event organizers - All requirements and specifications are detailed in the attached RFQ document - Notable Requirements: - Vendor must provide risk mitigation and safety planning, coordinate with multiple vendors, and secure all necessary permits - Deliverables include both event execution and comprehensive post-event reporting

Description

Enclosed is a Request for Quotations (RFQ) for the Freedom 250: American Fair Chiang Mai organizing services.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation in writing to cnxprocurement@state.gov no later than Friday, July 17, 2026, 12.00 p.m. (Bangkok Time).

Quotations must be submitted electronically to cnxbid@state.gov. by Tuesday, July 21, 2026, 16.00 p.m. (Bangkok time).  No quotation will be accepted after this time.

Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. government to accept quotations from offerors, whether or not they are registered in the System for Award Management (SAM) database at https://www.sam.gov. 

Offerors with an active SAM registration need only provide their Unique Entity Identifier (UEI) number and are not required to complete the information in FAR 52.204-90, since the relevant information is available in their SAM registration.

Offerors without an active SAM registration must provide their NCAGE code and complete FAR 52.204-90, Offeror Identification, and other provisions in Section 5, Representations and Certifications.

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