New York State Contract Reporter #0326

New York State seeks bids for flat bedsheets and pillowcases for Corrections and Community Supervision facilities.

New York State Department of Corrections and Community Supervision, Division of Industries (Corcraft), is seeking bids for a statewide contract to supply flat bedsheets and pillowcases for correctional facilities. - Government Buyer: - New York State Department of Corrections and Community Supervision (DOCCS), Division of Industries (Corcraft) - Main delivery location: 550 Broadway, Menands, NY; statewide use - Products Requested: - Flat bedsheets (white, poly/cotton blend, finished size 54-66" wide x 104-106" long, 5% max shrinkage, T130-T180 thread count) - Estimated quantity: 72,000 units (6,000 dozen annually) - Pillowcases (white, poly/cotton blend, finished size 20" wide x 32" long, 5% max shrinkage, T130-T180 thread count) - Estimated quantity: 48,000 units (4,000 dozen annually) - Packaging: 3 dozen per box, each dozen polybagged; boxes labeled with description, size, quantity, item code, and PO number - Shipments must be palletized on 48x40 four-way hardwood GMA reusable pallets - Unique/Notable Requirements: - Delivery must be made within 45 days of order; time-sensitive fulfillment - Price adjustments allowed quarterly, based on Producer Price Index for greige cotton broad woven fabric - No MWBE or DBE goals specified - Bidders may be required to provide product samples - Compliance with state procurement regulations, including insurance and equal employment opportunity - OEMs and Vendors: - No specific OEMs named; past contracts awarded to Aviate Enterprises, Inc. - Estimated Contract Value: - Based on quantities and typical pricing, estimated range: $500,000 - $1,500,000 over the contract term - Potential Competitors: - Textile manufacturers specializing in institutional bedding (e.g., Standard Textile, American Textile Company, Thomaston Mills) - Competing Products: - Institutional-grade poly/cotton blend bedsheets and pillowcases meeting similar specifications - Period of Performance: - Initial term: three years, with options for renewal up to five years; delivery required within 45 days of order

Description

The New York State Department of Corrections and Community Supervision, Division of Industries, intends to establish a contract to procure flat bedsheets and pillowcases according to detailed specifications. The contract term is from September 1, 2026, through August 31, 2029, with renewal options. The procurement covers statewide delivery with specific packaging and shipping requirements. Bids are due by August 12, 2026, at 2:00 PM. The solicitation includes amendments and a price adjustment clause based on the Producer Price Index.

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