SAM #36C26226Q1159

Market Research for Mobile UV Disinfection Devices (Xenex MXSUV1-FTXCT Equivalent) for VA Long Beach

The Department of Veterans Affairs, Network Contracting Office 22 at the VA Long Beach Healthcare System, is conducting market research for Mobile UV Disinfection Devices. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 22 - VA Long Beach Healthcare System - OEM Highlight: - Xenex (reference model: MXSUV1-FTXCT) - Products/Services Requested: - Two Mobile UV Disinfection Devices equivalent to Xenex MXSUV1-FTXCT - Must include software licensing - One-year maintenance package - On-site service and training - Factory replacement accessories - Trade-in credit for one existing Xenex MXSUV1-FTXCT device - Unique/Notable Requirements: - Devices must be FDA-approved as Class II Whole Room Microbial Reduction Devices (21 CFR 880.6510) - Must emit broad-spectrum pulse UV light - Wireless data synchronization and integrated safety features required - Durable, mobile construction suitable for healthcare environments - Comprehensive support and warranty package - Only OEMs or authorized dealers/distributors/resellers eligible - No gray market or remanufactured items accepted - Purpose: - This is a Request for Information (RFI) for market research and planning, not a formal solicitation.

Description

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. Submission of information about pricing, delivery, the market, and capabilities is highly encouraged and allowed under this RFI for planning purposes in accordance with (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. STATEMENT OF WORK Introduction: Long Beach Veterans Affairs, located at 5901 E. 7th St, Long Beach, CA 90822, is soliciting and intends to award a firm fixed price contract to purchase two (2) Mobile UV Disinfection Devices equivalent to Xenex’s MXSUV1-FTXCT. This purchase must include software licensing, upgraded safety assurance, reporting and archiving, factory replacement accessories, on-site service and training, refurbished to new replacement emitter exchange, portal usage, cloud-based storage, and discounted Surfacide repairs. Place of Performance: VA Long Beach Healthcare System5901 E. 7th StreetLong Beach, CA 90822 Deliverables: Line Item Description Qty UOM 0001 Mobile UV Disinfection Device equivalent to Xenex MXSUV1-FTXCT including software licensing, 1-year maintenance package, and on-site service and training 2 EA 0002 Trade-in Credit (if applicable) Xenex MXSUV1-FTXCT 1 EA NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal, a description of the salient characteristics is outlined below. It is the quoter's responsibility to demonstrate that their quote meets the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate this, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested. VAAR 852.212-71 Gray Market and Counterfeit Items clause applies to this acquisition. No remanufacturers or gray market items will be acceptable. Vendors shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer’s products. This letter must be on the manufacturer’s letterhead and contain the signature of an authorized official. If the contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), their response will be deemed non-responsive and will not be considered for award. Salient Characteristics: Must be FDA-approved as a Class II Whole Room Microbial Reduction Device under 21 CFR 880.6510, intended specifically for healthcare environments, complying with FDA performance, safety, and labeling requirements. Must emit broad-spectrum pulse UV light with germicidal range (240-315 nm) for whole-room microbial reduction. Must support wireless or equivalent automated data synchronization for real-time reporting and software updates. Must have integrated safety features to prevent operation in occupied areas. Constructed with durable, damage-resistant materials suitable for frequent transport in healthcare environments. Designed for mobility with mechanisms to protect light-emitting components during transport. Operate without warm-up or cool-down delays that impact workflow efficiency. Include a base year warranty and support package covering: Replacement of consumable components as necessary for routine operation and maintenance Replacement parts for maintenance and repairs by OEM-trained and certified technicians Manufacturer-provided repair or replacement if the device fails due to manufacturing defect Remote diagnostic capabilities and telemetry monitoring Software and firmware updates during the warranty period 24/7 customer support Predictive maintenance monitoring and alerts Access to manufacturer’s performance management platform or portal Monthly performance and compliance reports Online training resources The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services required. If your company is interested and capable of providing the required supplies/services, please provide the information below. Your response should include: Company name, address, point of contact, size of business, and capabilities statement demonstrating how your organization can meet the SOW requirements. Explain if unable to meet any requirements. Any additional feedback or suggestions on the SOW requirements, or reply as N/A if none. Size status and representations (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business). Confirmation if your company is considered small under the NAICS code. Whether your company is the manufacturer, authorized distributor, and/or can provide a solution for the supplies/services. If a large business, details of any authorized distributors. If a small business and an authorized distributor/reseller, specify if you alter, assemble, or modify the items. Limitations on Subcontracting: how your business ensures compliance with 13 CFR § 125.6. Whether the items are considered Commercial Off-The-Shelf (COTS) as per FAR Part 2.101. Confirmation of compliance with the Non-Manufacturer Rule, if applicable. Whether your product conforms to the Buy American Act. Lead time to deliver a single unit and how lead times scale with larger quantities. Estimated lifespan of your solution and support/services entailed. FDA clearance status and specifics. Whether your organization offers leasing solutions. Any Federal Supply Schedule (FSS) or other Federal Government contract numbers. Availability of items/solutions on your schedule/contract. General pricing information for market research purposes. SAM.gov Unique Entity ID/Cage Code number. Responses should be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. The deadline is Thursday, July 30, 2026, by 10AM Pacific Local Time. All responses are for planning purposes only and do not constitute a request to be added to a bidders list or to receive the solicitation. Further RFIs or solicitations will be posted separately, and interested parties must respond accordingly.

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