SAM #36C26226Q1159

VA Long Beach Seeks Mobile UV Disinfection Devices (Xenex MXSUV1-FTXCT or Equal)

The Department of Veterans Affairs, Network Contracting Office 22, is seeking information from vendors for the potential procurement of mobile UV disinfection devices for the VA Long Beach Healthcare System. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22, VA Long Beach Healthcare System - OEMs and Vendors: - Xenex is the only OEM specifically referenced (model MXSUV1-FTXCT) - Opportunity is open to OEMs or authorized dealers/distributors/resellers; gray market and remanufactured items are not acceptable - Products/Services Requested: - Two (2) Mobile UV Disinfection Devices equivalent to Xenex MXSUV1-FTXCT - Must include software licensing, one-year maintenance package, on-site service, and training - Devices must be FDA-approved as Class II Whole Room Microbial Reduction Devices (21 CFR 880.6510) - Must emit broad-spectrum pulse UV light and meet detailed safety, reporting, and operational requirements - Trade-in credit for one existing Xenex MXSUV1-FTXCT device (if applicable) - Unique/Notable Requirements: - Devices must be brand name or equal to Xenex MXSUV1-FTXCT - Vendors must provide an OEM authorization letter if not the manufacturer - Devices must have upgraded safety assurance, reporting, archiving, factory replacement accessories, and cloud-based storage - Only FDA-approved, new (not gray market or remanufactured) products will be considered

Description

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. Submission of information about pricing, delivery, the market, and capabilities is highly encouraged and allowed under this RFI for planning purposes in accordance with (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. STATEMENT OF WORK Introduction: Long Beach Veterans Affairs, located at 5901 E. 7th St, Long Beach, CA 90822, is soliciting and intends to award a firm fixed price contract to purchase two (2) Mobile UV Disinfection Devices equivalent to Xenex’s MXSUV1-FTXCT. This purchase must include software licensing, upgraded safety assurance, reporting and archiving, factory replacement accessories, on-site service and training, refurbished to new replacement emitter exchange, portal usage and cloud-based storage, and discounted Surfacide repairs. Place of Performance: VA Long Beach Healthcare System 5901 E. 7th Street Long Beach, CA 90822 Deliverables: Line Item Description Qty UOM 0001 Mobile UV Disinfection Device equivalent to Xenex MXSUV1-FTXCT including software licensing, 1-year maintenance package, and on-site service and training 2 EA 0002 Trade-in Credit (if applicable) Xenex MXSUV1-FTXCT 1 EA Note: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal, a description of the salient characteristics is outlined below. It is the quoter's responsibility to demonstrate that their quote meets the salient physical and functional characteristics included in this solicitation. If the quote does not demonstrate this, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested. VAAR 852.212-71 Gray Market and Counterfeit Items clause applies to this acquisition. No remanufacturers or gray market items will be acceptable. Vendors shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer’s products. This letter must be on the manufacturer’s letterhead and contain the signature of an authorized official for the manufacturer. If the interested contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), the response will be deemed non-responsive and will not be considered for award. Salient Characteristics: Must be FDA-approved as a Class II Whole Room Microbial Reduction Device under 21 CFR 880.6510 (intended specifically for healthcare environment), meaning it must comply with FDA performance, safety, and labeling requirements applicable to devices reviewed under Product Code QXJ. Must be capable of emitting broad-spectrum pulse UV light with the germicidal range (240-315 nm) to achieve whole-room microbial reduction. Must support wireless or equivalent automated data synchronization to enable real-time reporting and software updates. Must have integrated safety features to prevent operation in occupied areas. Must be constructed with durable, damage-resistant materials suitable for frequent transport in healthcare environments. Must be designed for mobility. Must have a mechanism that protects the light-emitting components during transport. Must operate without warm-up or cool-down delays that impact workflow efficiency. Must include a base year warranty and support package that provides minimum of: Replacement of consumable components as necessary for routine device operation and maintenance Replacement parts required for maintenance and repairs performed by the OEM-trained and certified technician. Manufacturer-provided repair or replacement of the device if it fails to operate due to a manufacturing defect. Remote diagnostic capabilities and telemetry monitoring to support troubleshooting, performance verification, and maintenance planning. Software and firmware updates for all device components during the warranty period. 24/7 customer support availability for technical assistance. Predictive maintenance monitoring and proactive alerts regarding potential service needs or component wear. Access to manufacturer’s performance-management platform or portal for device data, reporting, and usage analytics. Monthly performance and compliance reports summarizing device utilization and operational outcomes. Online training resources to support user competency. The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet/exceed each requirement, please show how. Review the list of SOW requirements and provide any additional feedback or suggestions. If none, reply as N/A. Indicate the size status and representations of your business, such as SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc. Is your company considered small under the NAICS code identified in this RFI? Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services? If you are a large business, do you have any designated/authorized distributors? If so, provide their details. If you are a small business and an authorized distributor/reseller, do you alter, assemble, or modify the items? If yes, specify how. Limitations on Subcontracting: How does your business ensure compliance with the limitations outlined in 13 CFR § 125.6? Are the items considered Commercial of the Shelf (COTS) as defined in FAR Part 2.101? Non-Manufacturer Rule: Can you confirm compliance? Do you provide products from a small business manufacturer, not exceed 500 employees, and engage in retail or wholesale trade? Does your product conform to the Buy American Act? What is your lead time to deliver a single unit? Is there scale in lead time with greater quantities? What is the estimated lifespan of your solution? What support/services are included? Does your proposed equipment have FDA clearance? Specify which clearances. Does your organization offer a leasing solution? Elaborate. Do you have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or other Federal contract? Provide contract number(s). If yes, are all items/solutions available on your schedule/contract? Provide general pricing information. This will be used for market research only. Provide your SAM.gov Unique Entity ID/Cage Code number. Responses should be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. The deadline is Thursday, July 30, 2026, by 10AM Pacific Local Time. All responses are for planning purposes only. They do not constitute a request to be added to a bidders list or to receive the solicitation. Further RFIs or solicitations will be posted separately, and interested parties must respond accordingly.

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