Education Service Center, Region 4 Ionwave #R42026-04 Addendum 1

Region 4 ESC Solicits Proposals for General Printing Services and Mailing

Region 4 Education Service Center (ESC) in Houston, Texas, is seeking proposals for a comprehensive range of general printing services to support educational and administrative needs. - Government Buyer: - Region 4 Education Service Center (ESC), Procurement Office, Houston, TX - Products and Services Requested: - Catalogs: Multiple types, including 12,000 and 30,000 print runs, saddle-stitched and perfect-bound - Newsletters: 20,000 copies, saddle-stitched - Textbooks: 5,000 each of two types, unbound, 250-256 pages, various color options - Coil Bound Books: 500 each of standard and tabbed versions, 250-300 pages - Perfect Bound Books: 500 copies, 300 pages - Vinyl Sewn Banners: 1 unit, 36"x72", sewn finishing, grommets - Mounted and Laminated Signs: 1 package, multiple sizes, gatorboard mounting, lamination - Floor Decals: 26,664 units, 12"x12" anti-slip, removable, matte laminate - Yard Signs: 19,250 per design (4 designs, total 77,000), with H-stakes - Postcards: 5,000 units, variable printing, addressable - Envelopes: Multiple sizes and colors, quantities up to 10,000 per type - Letterhead: Classic Crest White Avon 24# stock, paired with matching envelopes - Polybagging and Mailing: 20,000 polybagged catalogs, address labeling, first-class postage - Additional items: Fabric wall display, color digital copies, setup for various binding types, tabbing, folding, address labeling, presort, and overage charges - Unique or Notable Requirements: - Vendors must comply with liability insurance, MWBE program participation, and submit required forms (e.g., Texas Ethics Commission Form 1295, W-9, Certificate of Insurance) - Flexibility in paper stock and sourcing of components is allowed, but vendors are responsible for all deliverables - Physical proofs required for certain items (e.g., yard signs, floor decals) - Setup fees for binding types must be quoted - Mailing services include address labeling and postage - OEMs and Vendors: - No specific OEMs or manufacturers are named; the opportunity is open to all qualified commercial printing service providers - Quantities: - Large-scale print runs (e.g., 30,000 catalogs, 26,664 floor decals, 77,000 yard signs) - Multiple envelope and letterhead packages (up to 10,000 per type) - Contract Structure: - Initial term of one year, with four automatic annual renewals and a possible 120-day extension for business continuity

Description

Region 4 Education Service Center is soliciting proposals from qualified vendors for general printing services. The procurement aims to establish approved vendor status through a formal evaluation and contract award process. The contract term is from September 1, 2026, to August 31, 2027, with four automatic annual renewals up to August 31, 2031, and a possible 120-day extension for business continuity. Vendors must comply with liability insurance and MWBE program requirements. A virtual pre-proposal conference is scheduled for July 6, 2026.

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