SAM #15B41826Q00000029

FCC Terre Haute Solicitation for Refrigeration and HVAC Parts for Food Service Cooler Repairs

The Federal Bureau of Prisons, FCC Terre Haute, is seeking quotes for a comprehensive set of refrigeration and HVAC parts to support food service cooler repairs. - Government Buyer: - Federal Bureau of Prisons, FCC Terre Haute, Contracting Office - Products/Services Requested: - Wide range of refrigeration and HVAC components, including: - Compressors and condensing units (e.g., CU A2L SEMI 7.6HP, CU A2L SCRL 7.0HP) - Evaporator units with electronic thermostats and refrigerant detection systems - Solenoid valves (various sizes and types) - Check valves (A2L, various sizes) - Copper pipes and tubing (multiple diameters and lengths) - Copper elbows, tees, and P-traps (various configurations) - Insulation tubes (multiple sizes and part numbers) - Clamp cushions (various sizes) - Refrigerant R454A (25lb containers) - Quick couplers - Quantities range from 1 to 14 units per item - Many items have specific part numbers (e.g., K6RX048078, W02747, D15444739) - OEMs and Vendors: - No specific OEMs or manufacturers are named in the solicitation or attachments; however, part numbers suggest products from major HVAC and refrigeration component manufacturers (e.g., Sporlan, Insul-Tube, and copper fitting brands) - Unique or Notable Requirements: - Strict compliance with exact measurements and components as specified - Delivery required by the specified deadline - Set aside for small businesses, including HUBZone, SDVOSB, EDWOSB, and WOSB - Privacy and security requirements for handling DOJ information - Quotes must include shipping to FCC Terre Haute - Only electronic submissions accepted; registration in SAM is mandatory

Description

The Federal Bureau of Prisons, Federal Correctional Complex (FCC) Terre Haute, Indiana, is issuing this combined synopsis/solicitation for the requirements of 15B41826Q00000029 for Food Service Cooler Repair Parts. This announcement constitutes the only solicitation.  This solicitation is restricted, 100% Small Business set aside. The North American Industrial Classification System (NAICS) code applicable to this requirement is 423740.  All quotes should include shipping costs, FOB destination. Please make sure that you are quoting on the exact measurements and components that are specified.

The Government will award to the responsible offeror whose quote, conforming to the solicitation, are considered to be best value to the Government, with Price, Past Performance and Delivery time considered. Deliveries will be made to FCC Terre Haute. Located at 4200 Bureau Road North, Terre Haute, Indiana 47802 (812) 238- 1531.

The following MUST be completed before your offer can be accepted:

Representations and Certifications: Please ensure that your registration is active and up to date in the online System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.

The quote will be evaluated per FAR 12.203 and the government may then issue a purchase order (contract) that must be signed by both parties to complete contractual agreement.  The Federal Acquisition Regulation (FAR) 4.203-1(b) requires all contractors seeking or currently doing business with the government to be registered with the System for Award Management (SAM) prior to award; information can be obtained at https://www.sam.gov/.  All future information about this solicitation, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

Please complete the attached Request for Quote, (RFQ) SF-1449 for submission of offers.  The date for receipt of quotes is July 27th, 2026, by 11:00 AM EST. Payment will be made using Electronic Funds Transfer (EFT) through a purchase order. Completed AND signed quotes must be sent electronically to C1livingston@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.

Thank you for your interest and if you have any questions, please do not hesitate to contact me at 812-244-4400, ext. 4476.

Sincerely,

Carl Livingston

Contract Specialist

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