Killeen Independent School District Ionwave #26-31-06-111 Addendum 4

Lease of Over 330 New Photocopiers with Installation and Maintenance for Killeen ISD

Killeen Independent School District is seeking proposals for a large-scale copier lease initiative: - Request for Proposal (RFP) covers the lease of at least 330 new black and white photocopiers, with an option to include color copiers - All machines must be brand new; refurbished or remanufactured units are not allowed - Procurement includes: - Equipment delivery and installation at multiple campuses and administrative offices - Training for district staff on device operation - Ongoing maintenance and service for all leased devices - Trade-in of existing copiers - Vendor must coordinate closely with the District's technology department to ensure timely and complete installation - Contract is structured as a five-year lease, with the possibility of two one-year extensions upon mutual agreement - No specific OEMs are named; the RFP is open to all manufacturers meeting the requirements - Emphasis on new equipment and comprehensive support services throughout the lease term

Description

The Killeen Independent School District is seeking proposals for leasing approximately 330+ black and white photocopiers, including equipment, installation, training, maintenance, service, and trade-in. An option for color copiers must also be available. The contract is for a five-year lease with an option to extend for two additional one-year periods if agreed upon by all parties. Devices must be operational by July 10, 2026, and only new machines will be accepted. The awarded vendor must coordinate delivery and installation with the District's technology department.

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