Santa Monica Opengov #2026-RFP-00036

Santa Monica seeks cloud-based Public Record Tracking Software (SaaS) solution

The City of Santa Monica's Records and Election Services department is seeking a cloud-based Software as a Service (SaaS) solution for public record tracking. - Government Buyer: - City of Santa Monica, Records and Election Services Department - Products/Services Requested: - Cloud-based Public Record Tracking Software (SaaS) - Must be accessible online from any location - Requires single sign-on (SSO) capability - Must provide a separate interface for Police Department requests - Should be scalable, secure, and able to integrate requests from other systems - Unique/Notable Requirements: - Business license verification required - Compliance with the Oaks Initiative and living wage certification - Adherence to California law - Evaluation based on vendor stability, cost, technical competence, and ability to meet business requirements - Proposers must submit various forms and certifications - No specific OEMs or vendors are named; solicitation is open to qualified providers

Description

This solicitation is for a cloud-based Public Record Tracking Software system that supports single sign-on and includes a separate interface for Police Department requests. The system must be scalable, secure, accessible from any location, and capable of integrating requests from other systems. The evaluation criteria include stability, cost, ability to meet timelines, technical competence, and functional business requirements. The contract will be governed by California law, and the City reserves the right to reject any or all proposals. The project aims for operational readiness by November 1, 2026.

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