Utah Public Procurement Place U3P #Q26071326

Davis Technical College Solicits Cloud-Based Student Information System and Implementation Services

Davis Technical College is seeking proposals for a modern, cloud-based Student Information System (SIS) and comprehensive implementation services to replace legacy systems and manual processes. - Government Buyer: - Davis Technical College, Fiscal Services Department - Products/Services Requested: - Cloud-based Student Information System (SIS) software supporting the full student lifecycle - Must accommodate flexible, course-based, open-entry academic model with individualized pacing and dynamic scheduling - Includes student self-service portals, financials, grading, CRM, reporting, and Microsoft technology integration - Implementation services: configuration, migration, deployment, data transfer, permissions setup, schedule loading, and file migration - Training services: customized training for faculty, financial aid, and student services staff, with end user guides and recorded sessions - Technical support and maintenance: business hours support, system uptime guarantees, upgrades, patches, enhancements, and clear service levels - Optional financial aid module: support for packaging, disbursement tracking, R2T4, sponsorships, rules enforcement, and integration with federal/state systems - Unique/Notable Requirements: - Solution must support non-traditional, non-term-based academic structures - Robust self-service and mobile access for students, faculty, and staff - Standardized administrative processes and enhanced reporting/data accessibility - Integration with enterprise systems via APIs - Comprehensive acceptance testing and a possible 90-day trial period prior to final award - Budget and Contract Details: - Five-year total budget: $1,500,000 - Initial contract term of three years, with two optional one-year renewals - No specific OEMs or vendors are named in the solicitation - Commodity codes referenced: UNSPSC 4323 (Software), 43232303 (CRM software), 43232305 (Database reporting software)

Description

Davis Technical College is seeking proposals from qualified vendors for a modern Student Information System (SIS) and associated implementation services. The system must support the full student lifecycle from recruitment and admissions through enrollment, academic progress, completion, and post-completion outcomes. The solution should enable streamlined administrative processes, improved data accessibility, and enhanced user experiences for students, faculty, and staff. The College aims to replace legacy platforms and manual workarounds with a cloud-based SIS that supports a flexible, course-based academic model unique to the College. The budget for this five-year project is $1,500,000, covering all costs including conversions, implementation, training, and licensing.

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