SAM #FA875126Q0909

AFRL Stockbridge Snow and Ice Removal Services Solicitation

This opportunity is for snow and ice removal services at the Air Force Research Laboratory (AFRL) Rome Research Site, Stockbridge, NY. - Government Buyer: - Department of the Air Force, Air Force Materiel Command, Air Force Research Laboratory (AFRL), Rome Research Site (RIKO) - Products/Services Requested: - Comprehensive snow and ice removal services for roads, parking areas, and work areas at the Stockbridge Research Facility - Application of sand/salt for safety during icy conditions - Spring cleanup services, including sweeping and ground repairs - Contractor must provide all management, labor, tools, equipment, supplies, sand, and salt - Services required 24/7 during snow events, with sanding/salting to begin within one hour of icy conditions - Unique/Notable Requirements: - Contractor personnel must obtain base access and comply with Department of Defense installation security protocols (including DBIDS badging and REAL ID Act compliance) - Compliance with health, safety, and environmental regulations - Cybersecurity Maturity Model Certification (CMMC) Level 3 required - Set aside for small business concerns under NAICS code 561790 - Contract includes a base year plus four one-year option periods (up to five years total) - No specific OEMs or named vendors are mentioned in the solicitation or attachments.

Description

 Combined Synopsis/Solicitation for Commercial Products and Commercial Services

General Information

            Title: Stockbridge Snow Removal

            Document Type: Combined Synopsis/Solicitation

            Solicitation Number: FA875126Q0909

            Posted Date: 14 July 2026

            Response Date: 13 August 2026

            PSC: S218

            Set-Aside: 100% Small Business

            NAICS Code: 561790

Contracting Office Address

Department of the Air Force, Air Force Materiel Command, AFRL – Rome Research Site, AFRL/Information Directorate, 26 Electronic Parkway, Rome, NY, 13441-4514

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation number FA875126Q0909 is issued as a Request for Proposal (RFP).

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

(a) Written quotes are due at or before 1:00 PM, (Eastern Time) 13 August 2026. Submit via email to: larry.barto.1@us.af.mil. Please submit pricing using Attachment 4, Bid Schedule. Facsimile and hard copies by mail will not be considered. Due to the possibility of network connectivity issues, it is the offeror's responsibility to confirm the Government's receipt of their offer prior to the closing of the solicitation. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Offers that fail to furnish required representations, information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Provide offerors' Unique Identifier (UID) for the Cybersecurity Maturity Model Certification (CMMC) Level identified in the provision at DFARS 252.204-7025 within this solicitation.

The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (FEB 2026) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

(i) Past Performance (ii) Price

Past Performance is significantly more important than price when being evaluated. The Government reserves the right to pay a higher price for higher performance confidence based on past performance. If the lowest priced offeror’s past performance assessment receives an acceptable evaluation, that offer represents the best value to the Government, and evaluation will stop there since no offers having the highest rating could have a lower price. Otherwise, the next lowest priced offeror will be evaluated, and the process will continue, in order of price, until an offeror is found to provide strong performance confidence. At that point, an integrated assessment of best value will be made amongst the lower-priced offerors using price and past performance as factors, with past performance being significantly more important than price.

For the past performance factor, the Government will use information submitted by the offeror and other sources, such as other Federal and Governmental agencies, commercial sources, and Contractor Performance Assessment Reporting System (CPARS). The purpose of the past performance evaluation is to assess the offeror’s ability to perform the effort described in this solicitation based on demonstrated present and past performance.

Submit past performance information including recent and relevant contracts demonstrating the ability of the offeror and/or subcontractor to perform the proposed effort. Provide information for no more than five (5) relevant contracts performed for Government agencies or commercial customers within the last three (3) years. To the maximum extent practicable, identify contracts for properties not owned or operated by your firm or key personnel, including intended subcontractors.

Referenced past performance information should include contract numbers, points of contact with telephone numbers, and a narrative explaining the contract’s relevancy to the solicitation. Serviceable square footage is a key consideration in determining relevancy.

SITE VISIT

A site visit has been tentatively scheduled for Tuesday, 21 July 2026 at 9 am EST. Offerors wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to larry.barto.1@us.af.mil at least 48 hours prior to the scheduled site visit. Participants will report to the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441 for badging. THIS SHOULD BE DONE THE DAY PRIOR OR EARLY ENOUGH TO BE AT STOCKBRIDGE BY 9 AM. Be sure to bring your Real ID compliant driver’s license and QR code confirmation page with you to present to the VCC representative. (In compliance with the REAL ID Act of 2005 and DoDM 5200.08V3_DAFMAN 31-101V3_DAFGM 2024-01, Installation Perimeter Access Control, effective 7 May 2025, all entrants to a Department of Air Force installation will be required to present REAL ID-compliant identification). If you do not have a Real ID, you MUST provide a passport, birth certificate, or Social Security Card as further verification and validation of your personal information.

Stockbridge address is 5251 Burleson Rd, Oneida, NY 13421

SECURITY REQUIREMENTS:

The work to be done on this project is located in and around areas under the scrutiny of the Department of Defense Police assigned to the RRS. To gain access to the areas for job estimation purposes, all contractor personnel must complete a Visit Request via the AFRL/RF Visitor Control Center (VCC) link. Once complete, visitors will email the QR code and 6-digit code to their sponsor. The sponsor will validate the need for the visit, verify the identity of the visitor, and send the completed DBIDS Pre-Enrollment Request QR Code confirmation to the Visitor Center via digitally signed email at afrl.riodsp.vcc@us.af.mil with details including visitor names, QR code, six-digit code, date and length of visit, and whether facility access is needed.

All facilities are entered using a proximity entry badge (DBIDS card). Personnel needing building access during the contract period must have their DBIDS card encoded from the Security Office in Building 3, West Wing, with a valid visit request. Unescorted access is only granted to individuals with a favorable HSPD-12 verification. Badges must be worn at all times and returned upon completion of work. Lost badges must be reported immediately. Access to AFRL/RI is controlled by the VCC on Brooks Rd. Identification for vehicle entry will be supported by the Visit Request and issued DBIDS card.

All personnel should be aware that AFRL/RF is Property of the United States Air Force. All personnel will follow posted signage. AFRL/RF Police will notify personnel of emergencies requiring evacuation or work stoppage, such as increased Force Protection Conditions.

Offerors are required to complete representations and certifications in the provision at DFARS 252.204-7998, Alternate A, and the following:

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021)

All referenced certifications are attached to this solicitation (Attachment No. 3).

The clause at 52.212-4, Terms and Conditions – Commercial Products and Commercial Services (FEB 2026), applies. Addenda include:

The clause at 52.217-8, Option to Extend Services (NOV 1999). The Contracting Officer may exercise the option by written notice within 60 days of the option year expiring. The clause at 52.217-9, Option to Extend the Term of the Contract (MAR 2000). The Government may extend the contract by written notice within 10 days, with a preliminary notice at least 60 days before expiration. The total duration shall not exceed 5 years.

Additional FAR and FAR Supplement provisions and clauses include:

52.203-18, Prohibition on Contracting with Entities Requiring Internal Confidentiality Agreements (JAN 2017) 52.203-19, Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017) 52.204-7, System for Award Management – Registration (FEB 2026) 52.204-13, System for Award Management – Maintenance (FEB 2026) 52.209-6, Protecting the Government Interest When Subcontracting with Debarred or Suspended Contractors (FEB 2026) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (FEB 2026) 52.219-6, Notice of Total Small Business Set-Aside (FEB 2026) 52.219-28, Post Award Small Business Program Representation (FEB 2026) 52.222-3, Convict Labor (FEB 2026) 52.222-35, Equal Opportunity for Veterans (FEB 2026) 52.222-36, Equal Opportunity for Workers With Disabilities (FEB 2026) 52.222-37, Employment Reports on Veterans (FEB 2026) 52.222-41, Service Contract Labor Standards (FEB 2026) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits 31362, Truck Driver, Medium, WG-7 $19.98 + $5.09 (H&W) = $25.07 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (FEB 2026) 52.222-50, Combating Trafficking in Persons (FEB 2026) 52.222-54, Employment Eligibility Verification (FEB 2026) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (FEB 2026) 52.222-62, Paid Sick Leave Under Executive Order 13706 (FEB 2026) 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.223-2, Reporting of Biobased Products (FEB 2026) 52.223-5, Pollution Prevention and Right-to-Know (MAY 2024) 52.223-11, Ozone-Depleting Substances (FEB 2026) 52.223-23, Sustainable Products and Services (FEB 2026) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33, Payment by Electronic Funds Transfer (OCT 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3, Protest After Award (FEB 2026) 52.233-4, Applicable Law for Breach of Contract (FEB 2026) 52.240-90, Security Prohibitions and Exclusions (FEB 2026) 52.240-91, Security Prohibitions and Exclusions (FEB 2026) 52.240-93, Basic Safeguarding of Contractor Information Systems (FEB 2026) 52.244-6, Subcontracts for Commercial Products and Services (APR 2026) 52.252-1, Solicitation Provisions Incorporate by Reference (FEB 1998) 52.252-2, Clauses Incorporated by Reference (FEB 1998) 52.252-5, Authorized Deviations in Provisions (NOV 2020) The use of any FAR or DFARS provision with an authorized deviation is indicated by “(DEVIATION)” after the date or regulation name. 52.252-6, Authorized Deviations in Clauses (NOV 2020) Additional provisions and clauses include: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (DEC 2022) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022) 252.204-7003, Control of Government Personnel Work Product (APR 1992) 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2024) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.204-7021, Contractor Compliance With the Cybersecurity Maturity Model Certification Level Requirements (NOV 2025) (d)(1)(i) The Contractor shall maintain a current CMMC Level 3 (DIBCAC) for all information systems used in performance of the contract, task order, or delivery order that process, store, or transmit FCI or CUI. 252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.204-7025, Notice of Cybersecurity Maturity Model Certification Level Requirements (NOV 2025) (b)(1) The required CMMC level is CMMC Level 3 (DIBCAC). This level must be met prior to award for each contractor information system handling FCI or CUI. 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors (JAN 2023) 252.225-7013, Duty Free Entry (AUG 2025) 252.225-7048, Export-Controlled Items (JUN 2013) 252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022) 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023) 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023) 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023) 252.240-7997, NIST SP 800-171 DoD Assessment Requirements (FEB 2026) (DEVIATION) 252.243-7001, Pricing of Contract Modifications (DEC 1991) 252.244-7999, Subcontracts for Commercial Products or Commercial Services (FEB 2026) (DEVIATION) 252.247-7023, Transportation of Supplies by Sea – Basic (OCT 2024)

Additional AFRL Supplemental requirements applicable to this requirement are as follows:

OMBUDSMAN

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Ombudsman: AFRL/PK Technical Director

Alternate Ombudsman: AFRL/PK Deputy Director

1864 4th Street

WPAFB OH 45433

Phone: (937) 904-9700

FAX: (937) 656-7321

Email: afrl.pk.workflow@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

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HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

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CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS.

The contractor shall obtain base or installation identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base or installation. The letter will also specify the individual(s) authorized to sign for a request for base or installation identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces/Police for processing. When reporting to the registration/security police office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and if you do not have a Real ID, you’ll need a passport or other Government issued documentation to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes/badges, the prime contractor shall ensure that all base or installation identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

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        CONTRACTOR IDENTIFICATION

                (a) Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

                (b) Contractor-occupied facilities (on AFMC or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

All responsible organizations may submit a proposal, which shall be considered.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

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