SAM #19MY3026Q0019

HVAC Preventative Maintenance Services for U.S. Embassy Kuala Lumpur

This opportunity from the U.S. Embassy Kuala Lumpur seeks a contractor for comprehensive HVAC preventative maintenance services at its facility. - Government Buyer: - U.S. Department of State, U.S. Embassy Kuala Lumpur, GSO/Procurement - OEMs and Vendors Mentioned: - Trane (Chillers, Control System) - Baltimore (Cooling Towers) - Marathon Electric (Pumps) - Calmac (Ice Tanks) - Carrier (Air Handling Units, Fan Coil Units) - Daikin (Package Units) - Products/Services Requested: - Preventive maintenance for: - 2 Trane Chillers (RTHDUD1U, RTHDUB1U) - 2 Baltimore Cooling Towers (FXV-641-K) - 2 Marathon Electric Condenser Water Pumps (BVE 256TTDX14034 AA L) - 2 Marathon Electric Chilled Water Pumps (BVD 254TTDX14042 AA L) - 1 Chilled Water Chemical Treatment - 2 Marathon Electric Ethylene Glycol Pumps (215TTDW14051 AA L) - 12 Calmac Ice Tanks (1500 C) - 16 Carrier Air Handling Units (1P3GA8FV35EL89A037 and others) - 4 Daikin Package Units A/C (RZR100MYM/FCQ.100KA) - 4 Carrier Fan Coil Units (39F and others) - 1 Trane Tracer Summit Chiller Control System (CSAA004UAL00) - Scheduled maintenance frequencies: monthly, quarterly, semi-annual, annual - Labor rates for unscheduled/emergency repairs (repairs excluded from base contract) - Unique/Notable Requirements: - Contractor must be factory authorized for the equipment serviced - Compliance with embassy security and conduct standards - Registration in SAM.gov required for contracts over $40,000 - Site visit participation recommended - Contract payable in Malaysian Ringgit - One-year base period with one option year - Maintenance scope covers a wide range of HVAC equipment and control systems

Description

The Embassy of the United States of America  376 Jalan Tun Razak  50400 Kuala Lumpur

Dear Prospective Quoter: 

SUBJECT: HVAC Preventative Maintenance Service

The Embassy of the United States of America invites you to submit a quotation for the procurement of HVAC Preventative Maintenance Service, Malaysia.

The Embassy intends to award a single purchase order / contract for the required services. 

The Embassy intends to conduct a site visit. The site visit will be held on July 29, 2026, at 10:00 AM Kuala Lumpur time at the US Embassy Kuala Lumpur. Prospective offerors/quoters should contact ratnasingamp@state.gov by July 24, 2026, at 12:00 PM for additional information or to arrange entry to the building.

Kindly refer to the attached scope of work (SOW) for further details. Your quotation must be submitted electronically to KualaLumpurDTO@state.gov marked “Quotation Enclosed – HVAC Preventative Maintenance Service” to the Contracting Officer, General Services Office, 376, Jalan Tun Razak, 50400 Kuala Lumpur on or before 12:00 noon on August 22, 2026.

No quotations will be accepted after that time. Contractor must have valid and active registration in SAM.gov at the time of proposal submission for total value above USD40,000.

Direct any questions regarding this solicitation to the Procurement Supervisor, Punitha by email at ratnasingamp@state.gov during regular business hours. 

Sincerely,  Farouk Khan Contracting Officer 

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