SAM #36C25026Q0739

VA Solicitation: Natus Sensory ICS Dizcovery Video Nystagmography System and Accessories

This opportunity is for the supply and installation of a Natus Sensory ICS Dizcovery Video Nystagmography system and accessories for the Department of Veterans Affairs, Network Contracting Office 10, at the Chalmers P. Wylie VA Ambulatory Care Center Audiology Department in Columbus, Ohio. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 10, Chalmers P. Wylie VA Ambulatory Care Center, Audiology Department - OEMs and Vendors: - Natus Sensory (OEM) - Authorized distributors: Veterans Healthcare Supply Solutions, Walker & Marshall Management Services LLC - Products/Services Requested: - ICS Dizcovery System Replacement (1 unit) - ICS Dizcovery Pro Plus License (1 unit) - ICS Dizcovery Cradle (1 unit) - Universal Face Cushion (1 unit) - USB Cable Replacement Kit (1 unit) - Hot Mirror Replacement Kit (1 unit) - Head Strap Replacement Kit (1 unit) - ICS Impulse Monocular Video Frenzel (1 unit) - Lateral Head Impulse (1 unit) - LARP/RALP Head Impulse (1 unit) - Face Cushion 2 (10 boxes, 1 unit) - Strap Assembly (1 unit) - Aircal Caloric Stimulator (1 unit) - USB Cable (2M) (1 unit) - Specula Disposable (25/pkg, 1 unit) - Full day of audiology training (1 session) - Unique/Notable Requirements: - Only Natus Sensory and their authorized distributors are eligible to provide these items - Delivery, installation, integration, calibration, and staff training are required - All items are requested in a quantity of one - Period of performance is within 90 calendar days from contract award - The procurement is for highly specialized audiology diagnostic equipment and associated consumables

Description

Synopsis/Solicitation Notice This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. This is a request for quote (RFQ), and the solicitation number is 36C25026Q0739. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2026-01 effective 03/13/2026. The associated NAICS Code is 339115 Ophthalmic Goods Manufacturing. The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chalmers P. Wylie VA Ambulatory Care Center with Video Nystagmography for their Audiology Department. The VA feels only Natus Sensory (OEM) and their authorized distributors, Veterans Healthcare Supply Solutions and Walker & Marshall Management Services LLC, can provide this requirement. Respondents must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than July 16, 2026, by 5:00 PM EST. No telephone calls will be accepted. No submissions received after the above-mentioned date and time will be accepted. ITEM INFORMATION ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001ICS DIZCOVERY SYSTEM REPLACEMENT - SEPG 203074 EER 280500 MX484271 / EIL 770 AUDIOLOGYLOCAL STOCK NUMBER: 8-04-164001.00EA$$ 0002ICS DIZCOVERY PRO PLUS LICENSELOCAL STOCK NUMBER: 8-49-984011.00EA$$ 0003ICS DIZCOVERY CRADLELOCAL STOCK NUMBER: 0456531.00EA$$ 0004UNIVERSAL FACE CUSHIONLOCAL STOCK NUMBER: 0456571.00EA$$ 0005USB CABLE REPLACEMENT KITLOCAL STOCK NUMBER: 0456581.00EA$$ 0006HOT MIRROR REPLACEMENT KITLOCAL STOCK NUMBER: 0456601.00EA$$ 0007HEAD STRAP REPLACEMENT KITLOCAL STOCK NUMBER: 0456551.00EA$$ 0008ICS IMPULSE MONOCULAR VIDEO FRENZELLOCAL STOCK NUMBER: 8-04-162101.00EA$$ 0009LATERAL HEAD IMPULSELOCAL STOCK NUMBER: 8-69-426311.00EA$$ 0010LARP/RALP HEAD IMPULSELOCAL STOCK NUMBER: 8-69-426321.00EA$$ 0011FACE CUSION 2 (10 BOXES)LOCAL STOCK NUMBER: 8-62-623001.00EA$$ 0012STRAP ASSEMBLYLOCAL STOCK NUMBER: 8-35-342001.00EA$$ 0013AIRCAL CALORIC STIMULATORLOCAL STOCK NUMBER: 8-04-133101.00EA$$ 0014USB CABLE (2M)LOCAL STOCK NUMBER: 8-71-792001.00EA$$ 0015SPECULA DISPOSABLE (25/PKG)LOCAL STOCK NUMBER: 8-62-441001.00EA$$ 0016AUD TRAINING - FULL DAYLOCAL STOCK NUMBER: 0253121.00EA$$ GRAND TOTAL: $ STATEMENT OF WORK (SOW) Contract Number: Task Order Number: IFCAP Tracking Number: Follow-on to Contract and Task Order Number: PROGRAM REQUESTOR/MANAGER Name: Nicole Dixon Section: Supply Chain Management Address: 420 N James Rd, Columbus OH 43219 Phone Number: Email Address: Nicole.Dixon@va.gov 2. Contract Title Video nystagmography 3. Background This acquisition of the Video nystagmography ICS Dizcovery is an upgrade for the end-of-life replacement for Audiology's current equipment. 4. Scope Video nystagmography ICS Dizcovery is an advanced, portable VNG system from Natus Sensory used to diagnose dizziness, vertigo, and balance disorders. It uses plug-and-play USB goggles with Freedom Laser Technology to track eye movements (nystagmus) without needing external, fixed light bars. The ICS Dizcovery combines VNG, video head impulse testing (vHIT), and caloric testing in a single software platform (Otosuite Vestibular). 5. Specific Tasks Delivery and installation in the designated audiology testing area Integration with existing computer system Calibration and performance verification Staff training (if required) 6. Performance Monitoring The Natus Sensory ICS Dizcovery will be inspected by the HTM department upon arrival to the facility. The contractor will provide a field service report upon completion of the work to HTM. 7. Security Requirements 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) 9. Other Pertinent Information or Special Considerations 10. Risk Control 11. Place of Performance Chalmers P Wylie Ambulatory Care Center Audiology Department 420 N James Rd Columbus OH 43219 12. Period of Performance Requirements will be installed within 90 calendar days from the date of contract award. The 11 Federal Holidays observed by the Federal Government are: New Year’s Day - January 1 Martin Luther King’s Birthday - 3rd Monday in January Presidents Day - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth Day - June 19 Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - November 11 Thanksgiving Day - 4th Thursday in November Christmas Day - December 25 The President of the United States may declare additional days as a federal holiday, which will be added to the list. When a holiday falls on a Sunday, the following Monday is observed; if on Saturday, the preceding Friday is observed. Solicitation Provisions FAR 52.212-1, Instructions to Offerors Commercial Items (SEP 2023) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2025) Offerors must complete annual representations and certifications electronically via SAM at https://www.sam.gov/portal. Contract Clauses FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2023) ADDENDUM to FAR 52.212-4 Clauses incorporated by reference include: FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-16, Preventing Personal Conflicts of Interest (JUN 2020) FAR 52.203-17, Contractor Employee Whistleblower Rights (JAN 2023) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-2, Service of Protest (SEPT 2006) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.233-71, Alternate Protest Procedure (SEP 2018) VAAR 852.246-71, Rejected Goods (OCT 2018) VAAR 852.247-71, Delivery Location (OCT 2018) All quoters shall submit a completed schedule with pricing and adequate documentation of capabilities. All quotes should be sent via email to gina.crank@va.gov. Award will be based on a comparative evaluation of quotes per FAR 13 procedures, considering factors most favorable to the Government. The response most advantageous will be selected. Quotes must include a statement regarding acceptance of the terms and conditions: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable with the following exceptions, deletions, or additions:" Responses are due by July 16, 2026, by 5:00 PM EST to gina.crank@va.gov. Late submissions will be handled per FAR 52.212-1(f). Questions should be directed in writing via email to the Point of Contact below. Point of Contact Gina P. CrankContracting OfficerNetwork Contract Office (NCO) 10Office: 614-625-1236Email: gina.crank@va.gov Additional Links:The VA Home Page

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