SAM #36C25226Q0599

Service Life Extension and Maintenance for Eaton 9390 UPS at Milwaukee VA Medical Center

The Department of Veterans Affairs is seeking vendors to provide a Service Life Extension Program (SLEP) and maintenance for an Eaton 9390 Uninterruptible Power Supply (UPS) at the Clement J. Zablocki VA Medical Center in Milwaukee, WI. - Government Buyer: - Department of Veterans Affairs, Clement J. Zablocki VA Medical Center, Contracting Office - OEM Highlight: - Eaton is the specified Original Equipment Manufacturer (OEM) for the UPS system - Requested Services: - Service Life Extension Program (SLEP) for Eaton 9390 480V UPS (serial number EF413CBB04) - Inspection and replacement of all major UPS electronics: - Power modules - Power supplies - Control and interface boards - Terminal blocks - Mini CSB Communication Card - Cleaning, firmware updates, calibration, and functional testing - 1-year service warranty covering corrective maintenance (excluding battery, capacitor, and fan replacement) - 24/7 corrective maintenance support with 8-hour on-site emergency response - Entitlement for the VA to purchase Eaton service contract coverage for a minimum of 10 years - Notable Requirements: - Vendors must demonstrate experience servicing Eaton or equivalent UPS systems - Qualified Field Service Engineers are required - Replaced parts become property of Eaton and must be disposed of per regulations

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.   The Department of Veterans Affairs (VA) is conducting market research to identify vendors capable of providing a Service Life Extension Program (SLEP) refit and maintenance services for an Eaton 9390 Uninterruptible Power Supply (UPS) system located at the Clement J. Zablocki VA Medical Center 5000 W National Ave Milwaukee, WI 53295-0001.

The contractor shall provide all labor, supervision, equipment, tools, materials, transportation, and other resources necessary to perform the required services.

The applicable North American Industry Classification System (NAICS) code for this requirement is 811210 Electronic and Precision Equipment Repair and Maintenance.

The applicable Product Service Code (PSC) is J059 Maintenance, Repair, and Rebuilding of Equipment Electrical and Electronic Equipment Components.

Scope of Services

Service Life Extension Program for the Eaton 9390 480V UPS Serial Number EF413CBB04 at the Milwaukee VAMC. Inspection of the electronics portion of the Eaton UPS. UPS Electronics Replacement Service 1-year service warranty

Tasks or Requirements

Inspection of the Eaton UPS Electronics Inspect the UPS for suitability of the intended Service Life Extension Program electronics replacement service. Inspect all capacitors, fans, and batteries. Test all power transfer conditions. Inspect performance history of the UPS.

Replace the following UPS Electronics All Power Modules Power Supplies Control and interface boards Terminal Blocks Mini CSB Communication Card

Provide the following UPS maintenance services Clean contactors, wiring, and other electrical components, and replace them as needed. Update firmware Calibration and functional testing of the UPS

1-Year service life extension program warranty Corrective maintenance parts and labor warranty coverage. Excludes battery, capacitor, and fan replacement. Corrective maintenance support availability 24 hours per day, 7 days per week. 8-hour on-site response time to emergency corrective maintenance requests.

Entitlement to purchase service contract coverage from Eaton for a minimum of 10 years, through 2037.

Replaced parts become property of Eaton and Eaton shall promptly dispose of replaced parts in accordance with applicable regulations.

Selection Criteria Completion of this equipment upgrade shall provide Milwaukee VAMC with entitlement to purchase service contract coverage from Eaton for a minimum of 10 years, through 2037.

Place of Performance Milwaukee VA Medical Center Medical Imaging Department, Room 2476, Building 111 5000 W National Ave Milwaukee, Wi 53295

Period of Performance 10/1/2026-9/30/2027

Capability Statement Submission

Interested vendors shall submit a capability statement demonstrating experience performing UPS maintenance, repair, or SLEP services. Capability statements should include company name, address, UEI or DUNS number, point of contact, business size under NAICS 811210, and socioeconomic status. Vendors should demonstrate experience servicing Eaton or equivalent UPS systems and provide qualifications of Field Service Engineers. Capability statements must be submitted no later than Monday, July 20, 2026, at 9:00 AM CST. Responses shall be submitted via email to Contracting Officer, Waymon McNeal, at Waymon.McNealjr@va.gov. 36C25226Q0599 Service Life Extension shall be referenced on all correspondence regarding this announcement.

Disclaimer This Sources Sought notice is issued solely for information and planning purposes and does not constitute a solicitation. This is not a Request for Proposal (RFP). The Government is seeking information for market research purposes only. The Government may or may not issue solicitation in the future.

Telephone inquiries will not be accepted.

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