SAM #697DCK-26-R-00330

FAA Solicitation for HVAC Replacement at Cedar City ARSR Site (York 15-Ton Units and Associated Upgrades)

The Federal Aviation Administration (FAA) is seeking a contractor for a comprehensive HVAC replacement project at the Cedar City Long Range Radar (ARSR) site in Utah. - Government Buyer: - Federal Aviation Administration (FAA) - Regional Acquisitions (AAQ-500), NAS Defense Program (NDP Resource Services Team AJW-B710) - OEMs and Vendors: - York (primary OEM for HVAC units) - Fieldpiece (maintenance equipment) - Mastercool (maintenance equipment) - RAB Lighting (LED fixtures) - Products/Services Requested: - Two York 15-Ton Air-Cooled Self-Contained Packaged Air Conditioning Units (model DSV180C2S5VDA3A00) or FAA-approved equal - Government-furnished OAS HVAC controller - New ductwork and associated HVAC components (per SMACNA and FAA standards) - Two heavy-duty electrical disconnects (NEMA 3R, fused) - One window air conditioning unit (minimum 2-ton capacity) - LED troffer lighting fixtures (RAB EZPAN2X4-40N/D10LED or equal) with surface mount kits and battery backup - Maintenance equipment: Fieldpiece SMAN482V manifold, MR45 recovery machine, VPX7 vacuum pump, SR47 refrigerant scale, Mastercool 62010 recovery tank, replacement filters, spare fuses, fan belts, and R-454b refrigerant - Ceiling tile replacement - Services Requested: - Demolition and proper disposal of two existing HVAC units, ductwork, controls, and related components (including certified refrigerant disposal) - Installation of all new equipment and components - Testing, balancing, and commissioning of the new HVAC system - At least 4 hours of training for FAA facility personnel on new equipment and procedures - Unique/Notable Requirements: - All work must comply with FAA and SMACNA standards - Project must not interfere with 24/7 FAA operations - Contractor must provide all labor, materials, equipment, and supervision - Maintenance equipment and initial training for FAA staff are required - Proper disposal and environmental certification for refrigerant removal - Performance and payment bonds required - Small business set-aside; firm fixed-price contract - Estimated contract value: $250,000 to $500,000

Description

The Federal Aviation Administration (FAA), Eastern Acquisitions-AAQ-570, College Park, GA, is issuing Screening Information Request (SIR) Number 697DCK-26-R-00330, CDC ARSR HVAC Replacement, Cedar City UT, as detailed in the Statement of Work (SOW) attached to the Solicitation in accordance with the Acquisition Management System (AMS) 3.2.2.2 Policy as supplemented with additional information included in this notice.

The selected Contractor will remove and properly dispose of the existing two (2) HVAC units and associated ducting, controls, and other related components; and provide and install two (2) new York 15-Ton Air-Cooled Self-Contained Packaged Air Conditioning Units (DSV180C2S5VDA3A00), or FAA approved equal, and all associated components.

The FAA contemplates award of a Firm Fixed Price Contract as a result of this solicitation.

This requirement is set-aside and offered to all small business concerns. 

The NAICS code for this acquisition is 238220 – Plumbing, Heating, and Air Conditioning Contractors - $19 Million. The estimated cost magnitude for this project is between $250,000 and $500,000. Projected Period of Performance for this project is approximately 60 calendar days. All interested sources should first attempt to download the attached SIR document(s).  If downloading is not possible, all requests for copies of the SIR document(s) must be made in writing to the attention of Marc Lemay, Contracting Officer (AAQ-570), via e-mail at Marc.Lemay@faa.gov and Suzanne.T-CTR.Huggins@faa.gov

NOTE: Electronic submission is preferred. The electronic submission should be in either Microsoft WORD format or portable document format (PDF), not in a zipped format. Please note that the FAA e-mail server restricts file size to 10MB per email message, therefore, responses may have to be submitted in more than one e-mail to be received. There is an optional site visit on July 30, 2026, at 10:00am.  This is the only site visit that will be scheduled for the anticipated project; and no individual site visits will be permitted. 

Meeting point: FR 277 (Blowhard Road), Brian Head, UT 84719  |  37° 35' 35.5" N, 112° 51' 49.2" W

To attend the site visit, advanced notice via Marc.Lemay@faa.gov and Suzanne.T-CTR.Huggins@faa.gov is required.  Note: The site visit will be canceled without notice, if no notices of attendance are received by July 27, 2026, at 3:00pm ET.

All Questions/Requests for Information (RFI) must be emailed to Marc.Lemay@faa.gov and Suzanne.T-CTR.Huggins@faa.gov no later than August 4, 2026; 2:00pm Eastern Daylight Time (EDT) to allow sufficient time to respond.   TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

No questions concerning the project will be answered during the site visit unless the Contracting Officer or the Contracting Officer's Representative is present at the site visit: however, no changes are made to the SIR unless a written amendment is issued. The FAA assumes no responsibility for any conclusions or interpretations made by the contractor based on the information received by any means other than in writing from the Contracting Officer. The FAA does not assume responsibility for any understanding reached or representation made concerning conditions, which can affect the work, by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in the contract.  

Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the solicitation process. Proposals must be received by email no later than August 13, 2026; 3:00 PM EDT to Marc.Lemay@faa.gov and Suzanne.T-CTR.Huggins@faa.gov  

When responding to this Screening Information Request/Request for Proposal (SIR/RFP), each offeror is required to submit a technical proposal AND a cost proposal in accordance with Clause SA18 – Proposal Content outlined in Section L, page(s) 58-59 of the Screening Information Request (SIR).

In accordance with SIR Section L provision 3.2.2.3-14 entitled, "Late Submissions, Modifications, and Withdrawals of Submittals," any proposal received after the due time and date of 3:00p.m. ET, August 13, 2026, will not be considered.  In addition, if all requested information is not furnished in the offeror's proposal, the offeror's proposal may be determined to be non-responsive and ineligible for consideration for contract award. To be considered for award of this project, the contractor must be currently registered in the System for Award Management (SAM) database (website:  www.sam.gov). This SIR/RFQ is not to be construed as a contract or a commitment of any kind.  The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.  No individual notification of any amendments will be provided.  It is the Offeror’s responsibility to visit this website frequently for updates on this procurement.  Acquisition Management System (AMS) applies to FAA in place of the Federal Acquisition Regulation (FAR) and various other provisions of Federal acquisition law.

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