SAM #6-B185-P-00194-00

Argonne National Laboratory Service Anniversary Award Gift Program Solicitation

Argonne National Laboratory is seeking a vendor to manage and deliver its Service Anniversary Award Gift Program for employees reaching 5-year service milestones. - Government Buyer: - Argonne National Laboratory (operated by UChicago Argonne, LLC under the U.S. Department of Energy) - Products and Services Requested: - Service Anniversary Award Gift Catalog featuring Argonne-branded merchandise - Gift redemption cards (postage paid, with options for physical or online redemption) - Argonne-branded lapel pins (customized by years of service and/or milestone gemstones) - Personalized 8x10 color certificates of recognition - Personalized congratulatory letters signed by the Laboratory Director - Personalized package delivery service (quarterly bundled shipments to Argonne Receiving) - Reminder email service for unredeemed gifts (at 10, 30, 60, and 90 days) - Order fulfillment service (delivery of selected gifts within 2-4 weeks) - Reporting service to HR on gift claim status and recipient updates - 30-day no-questions-asked return policy (including shipping costs) - Custom Argonne-branded website for employee gift selection, including a statement from the Laboratory Director - Quantities: - Estimated annual awardees range from 310 to 685 employees - Unique/Notable Requirements: - Vendor must provide a current catalog and a user-friendly online platform for gift selection - Customization of merchandise and communications with Argonne branding - Proven past performance in similar programs - Timely fulfillment and robust reporting to HR - Flexible return policy and responsive customer service - No specific OEMs or part numbers are named; vendors may propose suitable branded merchandise and fulfillment solutions.

Description

Argonne National Laboratory is soliciting proposals from qualified vendors to support its employee service award program.

Subject: Request for Proposal (RFP) No. 6-B185-P-00194-00 based on Argonne Statement of Work, "Service Anniversary Award Gift RFP" dated May 26, 2026.

EVALUATION IS BASED UPON BEST VALUE CRITERIA

Technical evaluation will be based on the following factors, listed in descending order of importance:

Physical Capability and Capacity Ability to provide the required products and services, including a current catalog and supporting documentation demonstrating capability. Project Management Capability Ability to manage program administration, including reminders, reporting, return policy administration, and fulfillment lead times. Site Suitability Availability of a user-friendly site or platform, including customizable features, support for service award levels, and employee gift selection notifications. Past Performance Relevant experience and successful performance on similar work, supported by references.

UChicago Argonne, LLC, operator of Argonne National Laboratory (Argonne or Laboratory) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the item(s) which are the subject of this Request for Proposal (RFP). You are invited to submit a firm fixed price proposal for meeting this requirement. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with and completed as indi- cated. Note that this is a request for proposal, not a contract/agreement. The Laboratory intends to issue an award resulting from this solicitation based on the Best Value/Trade-Off methodology.

It should be understood, this RFP neither commits nor obligates the Laboratory to purchase any goods/services under this RFP or its resulting agreement/contract.

Any prospective offeror desiring an explanation or questions of interpretation of the solicitation, statement of work, technical requirements etc. must request it in an email to sanchezL@anl.gov by July 20, 2026, 5PM CST, to allow a reply to be pro- vided to all prospective offerors.

Offers shall be submitted via e-mail to Laura Sanchez by July 24, 2026 at 5:00 PM, CDT. Please reference the RFP number 6-S176-Q-00258-00 in the subject line.

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