SAM #19DJ1026Q0014A

Preventive Maintenance Contract for Caterpillar 3512B Generators at U.S. Embassy Djibouti

This opportunity is for a 3-year preventive maintenance contract for standby generators at the U.S. Embassy Djibouti. - Government Buyer: - U.S. Embassy Djibouti, General Services Officer (David Hammond) - OEM Highlight: - Caterpillar is the specified Original Equipment Manufacturer (OEM) - All maintenance must use Caterpillar OEM parts and Caterpillar-certified technicians - Products/Services Requested: - Preventive maintenance services for two Caterpillar 3512B diesel standby generators - Includes both semi-annual and annual maintenance checks each contract year - Deliverables: maintenance schedules, inspection reports, calibration certificates - Notable Requirements: - 3-year contract: base year plus two option years - Strict adherence to OEM specifications and quality assurance standards - Compliance with U.S. government safety, FAR, and DOSAR requirements - All work must be performed by Caterpillar-certified technicians

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19DJ1026Q0014 - Re-advertised

Enclosed is a Request for Quotations (RFQ) for M&R-FAC Chancery Generator PMSC contract.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations submittals are due by July 31, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Request For Information deadline is on 07/20/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

David Hammond

Contracting Officer

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