SAM #FA5025-26-Q-A014

Sources Sought for Secure Long-Term Lodging for Military Personnel in Guam

The Department of Defense, Department of the Air Force (Pacific Air Forces, FA5025 356 ECEG PK) is seeking information from commercial lodging providers in Guam for secure, long-term accommodations for military personnel. - Government Buyer: - Department of Defense (DoD) - Department of the Air Force - Pacific Air Forces, FA5025 356 ECEG PK - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to all qualified lodging providers in Guam - Products/Services Requested: - Secure, long-term lodging for approximately 100 military personnel - Up to 100 single-occupancy rooms (or double-occupancy as available) - Locations: Tamuning, Tumon, or surrounding areas of Guam, preferably near Andersen Air Force Base - Lodging rates must not exceed the Department of Defense Joint Travel Regulation (JTR) maximum daily per diem for Guam - Unique or Notable Requirements: - Secure accommodations suitable for military personnel - High-occupancy capacity (up to 100 rooms) - Compliance with government rate caps (JTR per diem) - Vendors must provide details on capacity, rates, and cancellation policies using the government template - Period of performance expected to start mid-2026 through 15 October 2026

Description

Notice Type: Sources Sought Product Service Code (PSC): V231 – Transportation/Travel/Relocation: Lodging, Hotel/Motel NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels Place of Performance: Tamuning, Tumon, or surrounding areas, Guam (and adjacent Andersen Air Force Base) 

I. INTRODUCTION & PURPOSE

This is a Sources Sought Notice only. This is not a Request for Proposal (RFP), Request for Quotation (RFQ), or an Invitation for Bid (IFB). This notice does not constitute a commitment by the Government to issue a solicitation, contract, or order, nor does it authorize any party to incur costs in anticipation of a contract.

The purpose of this market research is to identify commercial resorts, hotels, or lodging facilities in Guam capable of providing secure, long-term lodging for approximately 100 military personnel. The government is utilizing this information to define its immediate acquisition strategy and determine the viability of establishing a long-term Blanket Purchase Agreement (BPA).

II. REQUIREMENT SPECIFICATIONS

The government is looking to secure high-occupancy lodging under the following parameters:

Capacity: Up to 100 single-occupancy rooms (or double-occupancy configurations as availability dictates) Period of Performance (PoP): As soon as possible (Expected mid-2026) through 15 October 2026 Location: Facilities must be located on the island of Guam (with preferred proximity to Andersen Air Force Base). Rate Cap: Offered lodging rates must be at or below the official Department of Defense Joint Travel Regulation (JTR) maximum daily lodging per diem for Guam.

III. INSTRUCTIONS TO INTERESTED VENDORS

All capable lodging facilities are requested to submit a response using the Vendor Response Template below. Capability packages must be submitted via email to the Primary Point of Contact (POC) listed on this notice no later than the response deadline.

VENDOR RESPONSE TEMPLATE

Section 1: Business Information

Company/Hotel Legal Name: ______________________________________ CAGE Code & UEI Number: ___________________________________ Physical Address: ____________________________________________ Point of Contact (Name, Title, Email, Phone): __________________ Socio-Economic Category (e.g., Small Business, SDVOSB, HubZone, Large): ____

Section 2: Technical & Capacity Questions

Availability & Capacity: Can your facility fully accommodate up to 100 single-occupancy or double-occupancy rooms continuously from your earliest available date through 15 October 2026?

<ul>
    <li>
    <p><em>If &quot;Yes,&quot; please specify your maximum continuous room block capacity:</em>&nbsp;_________ rooms.</p>
    </li>
    <li>
    <p><em>If &quot;No,&quot; what is the maximum number of rooms you can continuously commit for this duration?</em>&nbsp;_________ rooms.</p>
    </li>
</ul>
</li>
<li>
<p><strong>Negotiated Government Rates:</strong>&nbsp;What is your best all-inclusive, high-volume government rate for this duration?&nbsp;</p>

<ul>
    <li>
    <p><strong>Single-Occupancy Rate:</strong>&nbsp;$___________ per night (excluding tax)</p>
    </li>
    <li>
    <p><strong>Double-Occupancy Rate:</strong>&nbsp;$___________ per night (excluding tax)</p>
    </li>
    <li>
    <p><em>Are there any mandatory resort fees, parking fees, or tourism taxes that the government is subject to?</em>&nbsp;Yes [ ] / No [ ] (If yes, please detail): _________________________</p>
    </li>
</ul>
</li>
<li>
<p><strong>Cancellation &amp; Modification Policy:</strong>&nbsp;Given the dynamic nature of military operations, what are your terms regarding early termination, reduction in force (room reduction), or modification?</p>

<ul>
    <li>
    <p><em>Minimum notice period to reduce or cancel rooms without financial penalty:</em>&nbsp;_______ days.</p>
    </li>
    <li>
    <p><em>Please summarize your cancellation fee structure:</em>&nbsp;_________________________</p>
    </li>
</ul>
</li>

Section 3: Submission Confirmation

By submitting this response, the vendor acknowledges that this is for market research purposes only and does not guarantee the award of a contract or reservation of rooms

Authorized Signature: ________________________ Date: ____________

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