Coconut Creek Ionwave #RFP No. 08-12-26-10

Emergency Hotel Room Services for City of Coconut Creek Staff During Disasters

This opportunity is for hotels to provide emergency lodging services for the City of Coconut Creek, Florida, during disasters and severe weather events. - Government Buyer: - City of Coconut Creek, Finance and Administrative Services, Procurement Division - Contact: Carlos Marmolejos - OEMs and Vendors: - No specific OEMs or vendors named; open to all qualified hotels with at least 5 years of emergency lodging experience - Products/Services Requested: - Emergency hotel room accommodations for essential city staff - Up to 10 rooms per night, as needed during emergency activations - ADA-compliant rooms required - 24/7 front desk staffing - Amenities: safety/security measures, simplified check-in/out, optional continental breakfast and laundry services - Firm, fixed daily room rate (guaranteed not to exceed) - Unique/Notable Requirements: - Hotels must be located within or near Coconut Creek - Must provide references for emergency lodging experience - Payment via Visa P-Card, EFT, or paper check - Contract applies only during emergency activations, with flexible response required - Initial contract term of 3 years, with up to 2 one-year extensions and a possible 90-day extension - No product OEMs are specified, as this is a service-based solicitation for hotel accommodations.

Description

The City of Coconut Creek, Florida is seeking proposals from qualified hotels located within or near the City to provide short-term, non-congregate emergency shelter accommodations following disasters, extreme weather events, and other emergency situations. The services are intended to provide before, during, and after storm housing for essential City staff members. The contract will be awarded based on the scope of services, requirements, terms, and conditions set forth in the Request for Proposals (RFP).

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