Pierce County Fire Protection District 6 Opengov #2026-RFP-168

Pierce County Solicits Enterprise Contract Lifecycle Management (CLM) SaaS Solution

Pierce County Information Technology is seeking proposals for an enterprise Contract Lifecycle Management (CLM) SaaS solution to modernize and centralize contract management across all county departments. - Government Buyer: - Pierce County Information Technology Department - Contact: Anne Marie Edmunds - Products/Services Requested: - Enterprise CLM SaaS solution to manage over 5,000 active contracts and 900 new contracts annually - Implementation, configuration, deployment, training, data migration, reporting dashboards, and ongoing technical support - Integration with existing enterprise systems, including Workday and OpenGov - Key Features and Requirements: - Centralized contract intake, workflow automation, contract authoring, collaboration, execution, risk management, and reporting - Role-based access controls, Single Sign-On (SSO), integration with Active Directory, SAML 2.0 or OpenID support - SOC 2 Type 2 or ISO 27001 certification for security - Data encryption, audit logs, and 99.9% uptime SLA - Accessibility compliance with WCAG 2.2 AA - Notable Details: - No specific OEMs or vendors are named; open to all qualified providers - Initial contract value estimated at $600,000 with ongoing annual charges of $365,000 - Contract term anticipated for two years with options for two-year extensions

Description

Pierce County is seeking to implement an enterprise Contract Lifecycle Management (CLM) solution to standardize and modernize contract management across all departments. The solution will centralize contract activities, automate workflows, improve visibility into all agreements, and strengthen compliance. The project aims to reduce administrative burden, increase efficiency, and support data-driven decision-making. The CLM solution must integrate with existing enterprise systems like Workday and provide features such as contract intake, workflow automation, electronic signatures, risk and compliance management, and reporting dashboards.

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