San Mateo Opengov #2026-RFP-00385

San Mateo County Health Administration Time Survey Software Solution Solicitation

San Mateo County Health Administration is seeking a commercial off-the-shelf (COTS) time survey software solution for staff time reporting and allocation. - Government Buyer: - Health Administration division, San Mateo County - Products/Services Requested: - COTS time survey software for staff time reporting and allocation - Implementation, configuration, and ongoing support services - Key Requirements: - Integration with the County’s Automated Time Keeping System (ATKS) for automated data imports - User-friendly and configurable interface - Role-based access controls - Configurable activities and coding for various programs (CMAA, FFP, WIC, etc.) - Review and approval workflows - Robust reporting (standard and ad hoc), exportable data for compliance - Audit trails and record retention - Adherence to data security and privacy standards - Vendor experience with public sector and federally/state funded time studies - No specific OEMs or vendors are named in the solicitation. - The contract will replace the current time survey vendor contract, which expires at the end of 2026.

Description

This solicitation is for a Request for Proposal (RFP) to procure Time Survey Software aimed at improving staff time reporting and allocation for various federally and state-funded programs. The selected vendor must demonstrate experience supporting public sector organizations and federal/state funded time studies. The evaluation criteria include the vendor's approach, experience, team qualifications, and pricing. Proposals must be submitted electronically via the eProcurement portal by August 1, 2026. The project is managed by the Health Administration of San Mateo County, California.

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