Alberta Purchasing #SCM26-009B

NAIT Solicitation for Managed Print Services and Printer Fleet Optimization

This opportunity is for managed print services at the Northern Alberta Institute of Technology (NAIT): - Government buyer: Northern Alberta Institute of Technology (NAIT), Alberta, Canada - Scope: Overhaul and optimize NAIT's print environment - Current fleet: ~400 owned devices (multifunction, single-function, desktop printers) - Target: Reduce fleet size by ~50% - Standardize to one desktop printer model and one multifunction printer model (with modular options) - Optimize device placement and print policy - Pricing: All-inclusive cost-per-click model - One-time costs for implementation, removal, disposal, and transition must be identified separately - Estimated contract value: $1,000,000 - No specific OEMs, vendors, models, or part numbers are named in the solicitation - Period of performance: Three years - Additional technical specifications and scope of work are referenced in attachments (not provided here) - Notable requirements: - Emphasis on standardization and modularity - Focus on cost transparency and fleet optimization - Restricted to certain trade agreements

Description

NAIT is seeking managed print services to transform its current print environment, which consists of approximately 400 owned devices including multifunction devices, single-function printers, and desktop units. The project aims to reduce the fleet size by about 50%, standardize to one desktop and one multifunction printer model, optimize the print fleet to meet diverse needs, and implement changes in stages to minimize disruption. The procurement includes an all-inclusive cost-per-click pricing model with separate one-time costs for implementation, removal, disposal, and transition. The delivery period is from October 1, 2026, to September 30, 2029, with a response deadline of August 7, 2026.

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