SAM #W912P526PA032

Urgent Sole Source Procurement of Two 15-Ton Water Source Heat Pump Units for Old Hickory Powerhouse

This opportunity is a sole-source re-procurement for HVAC units at the Old Hickory Powerhouse, driven by urgent health and safety needs. - The U.S. Army Corps of Engineers, Nashville District, is seeking two 15-ton packaged water source heat pump units (AHU-1 and AHU-2). - Units must use low-GWP A2L-class refrigerants, operate on 460V/3-phase power, and have a minimum 20.1 EER. - Each unit includes an integrated 30kW auxiliary electric heater and must comply with UL 60335-2-40 and EM 385-1-1 standards. - Ancillary components required: flexible connectors, wye strainers, and mounting pads. - The procurement includes removal of existing units and installation of new units. - The acquisition is sole-sourced to a local small business that maintains the current HVAC systems, due to unusual and compelling urgency. - No specific OEMs or part numbers are provided; the procurement is limited to expedite delivery and installation. - The period of performance is not specified in the available documents. - Estimated contract value is likely below the Simplified Acquisition Threshold (SAT), given the scope and urgency.

Description

Although Market Research data reflects sufficient small businesses being capable of competing for this acquisition, the Government has determined that the delay of seven (7) months and termination of the original contract has resulted in the unusual and compelling urgency to re-procure the HVAC units is an expedited manner.  The potential negative health and wellness risks associated with employees’ current working conditions inside the powerhouse and experiencing extreme heat is not a risk the Government is willing to take just to fulfill the full and open competition requirement. It is vital that the Government re-procure in the most expedient manner possible.

A local small business vendor that routinely provides maintenance for the existing HVAC units is a registered Small Business and is capable and willing to fulfill the re-procurement requirements. By sole-sourcing this re-procurement, it will expedite delivery and installation of the units immediately after delivery. Due to the extenuating circumstances, the Contracting Officer is confident that it is in the best interest of the Government to sole-source this re-procurement requirement.

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