SAM #W50SLF-26-R-A0010001

Chiller Replacement and Integration with Trane DDC at JBPHH-HI

This opportunity involves the replacement of a major chiller system at Joint Base Pearl Harbor-Hickam, Hawaii, for the U.S. Army National Guard. - Government Buyer: - U.S. Army National Guard, USPFO Activity Hawaii (HIANG), 154 CES, Hickam AFB, HI - OEMs and Vendors: - No specific OEMs or vendors are mandated, but the existing system integrates with a Trane Tracer Ensemble Direct Digital Control (DDC) system - Products/Services Requested: - Removal and disposal of the existing chiller and associated wastewater - Installation of a new rotary screw water chiller with a minimum cooling capacity of 150 tons (specified as 160 tons in some documents) - Replacement of the chiller's primary water pump and isolation valves - Insulation of new piping - Full integration of the new chiller into the existing Trane Tracer Ensemble DDC system - System testing, adjusting, and balancing - Unique/Notable Requirements: - The new chiller must be fully compatible with the Trane Tracer Ensemble DDC system - All work must be completed within a 270-day period of performance - The procurement is a 100% small business set-aside under NAICS 238220 - The project is firm fixed price and includes all equipment, materials, and labor

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W50SLF-26-R-A0010001 is issued as a request for proposal (RFP).

Work covered in this project includes, but not limited to, removal and replacement of one (1) 160 nominal ton rotary screw water chiller. Minimum cooling capacity of chiller must match existing (150 tons). Additionally, contractor will be required to isolate chiller, recover chilled water, properly dispose of wastewater, and replace existing isolation valves. The chillers primary water pump will also need to be replaced. Lastly, contractor shall integrate chiller into existing direct digital control (DDC) system, test, adjust and balance accordingly. The anticipated Period of Performance is 330 days to account for lead times for chiller manufacturing and delivery.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Proposals are due by 3:30 PM Hawaii Standard Time on Wednesday, 22 July 2026. Electronic quotations must be submitted via e-mail to Cezar de Veas at cezar.y.deveas.mil@army.mil.  Facsimile quotations will not be accepted.

SITE VISIT: A site visit will be conducted on Wednesday, 15 July 2026 at 0830 Hawaii Standard Time At 335 Gardner Ave, Bldg 3392, JBPHH-HI 96853. Use this google map link: https://maps.app.goo.gl/HEYYd4tAn5jwibrF9

IF YOU DO NOT HAVE BASE ACCESS PLEASE PROVIDE ATTENDEE NAME, PHONE NUMBER, AND COMPANY NAME to Primary P.O.C. Taum, Cheyne Capt USAF (USA) via email at cheyne.taum.1@us.af.mil or phone (808) 789-0101 or Alt P.O.C. Garcia-Rubio, Gonzalo Capt USAF (USA) via email at gonzalo.garcia_rubio.2@us.af.mil or phone (808) 789-0106, no later than 1 day before site visit.

Information provided at this site visit as well as answers to questions shall not change/qualify the terms and conditions of this notice and specifications. Terms remain unchanged unless notice is amended in writing. If an amendment is issued, normal procedure relating to the acknowledgment and receipt of notice amendments shall apply.

Any questions regarding the solicitation are due NO LATER THAN 12:00PM HST, 17 JULY 2026, submitted via e-mail to Cezar de Veas at cezar.y.deveas.mil@army.mil 

Submittal of proposal in accordance with FAR 52.212-1, Addendum to FAR 52.212-1, FAR 52.212-2, Addendum to FAR 52.212-2.

Proposals shall provide the following: 

One (1) signed copy of the Solicitation (SF1449) 

Vender Name, Vendor POC, Vendor CAGE, Vendor UEI, Contact Ph#, E-mail, Discount terms (if applicable); Socio-Economic status; completed Work Experience Form (attached); and Technical Capability.  

Additionally, in order to be eligible for award, all respondents shall complete all Representations and Certifications found within their profile in the System of Award Management (SAM) at https://www.sam.gov.

Information provided from answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedure relating to the acknowledgment and receipt of solicitation amendments shall apply. 

The Government intends to evaluate offers and award a contract WITHOUT discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms. [RFO FAR 52.212-1(d)].

A proposal which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable. 

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