SAM #36C24126Q0635

Procurement of Midmark 626 Barrier-Free Exam Chairs and Accessories for VA Connecticut and VA Boston Healthcare Systems

The Department of Veterans Affairs, Network Contracting Office 1 (NCO 1), is soliciting quotations for the procurement of Midmark 626 Barrier-Free Examination Chairs and related accessories and services for VA Connecticut and VA Boston Healthcare Systems. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 1 (NCO 1), Regional Procurement Office East - Offices involved: Contracting Office, VISN 1 - OEMs and Vendors: - Midmark Corporation is the sole OEM for all requested exam chairs and accessories (brand name only requirement) - Products/Services Requested: - Midmark 626 Barrier-Free Examination Chairs (models 626-001 and 626-005) with Clean Assist Roller System, digital scale, and accessories - Quantities: 1 for Jamaica Plain, 6 for Brockton, 11 for West Haven (8 of 626-001, 3 of 626-005) - Upholstery tops (28" premium ultrfree dark linen, part numbers 002-2004-866 and 002-2000-856) - Patient support rails plus (field installed, part number 9A600002) - Articulating knee crutch kits with accessory receiver (part number 9A645001) - Patient support rail receiver extensions (part number 9A582001) - Services Requested: - Professional installation (site survey, pre-assembly, delivery to room of choice, function testing, cleaning, serial number assignment) - Premier delivery services - Removal of existing exam tables/chairs - Unique/Notable Requirements: - Brand name only: Only Midmark 626 chairs and accessories are acceptable - Standardization across VISN 1 for accessibility, safety, and clinical features - Installation includes site survey, pre-assembly at remote warehouse, delivery to room, trash removal, and equipment cleaning - Removal of existing tables/chairs required - All services to be performed during normal business hours, Monday through Friday, excluding holidays - Delivery required within 30-45 days after receipt of order

Description

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01. This solicitation is set aside for : SMALL BUSINESS The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 Employees. The NAICS for this requirement will not change. The FSC/PSC is 6530. The Department of Veterans Affairs, Network Contracting Office 1 (NCO 1), is seeking to procure Midmark 626 Barrier Free Examination Chairs for the VA Connecticut and VA Boston Healthcare Systems. Midmark is the sole OEM manufacturer of this chair. This is a BRAND NAME ONLY requirement. The requirement includes delivery, installation, and removal of existing exam chairs, which are essential services. All interested companies shall provide quotations for the following: Supplies/Services - Brockton VA Medical Center 940 Belmont Street Brockton, MA 02301-5596 Line Item Description Quantity Unit of Measure 002-2004-866 UPHOLSTERY TOP - 626 28" PREMIUM -ULTRAFREE DARK LINEN 6 EA. 626-005 BASE ONLY - 626 MIDMARK BARRIER-FREE EXAM TABLE,W/SCALE,ROLLERS,DRAWER HEATER,PELVIC TILT,RECEPTACLE,WIRED CONTROLS 6 EA. 9A600002 PATIENT SUPPORT RAILS PLUS, FIELD INSTALLED 8 PR. 9A645001 ARTICULATING KNEE CRUTCH KIT W/ACC. RECEIVER FOR 224/225/626/627, FIELD INSTALLED 1 EA. CHRG-SVC305-A PROJECT MANAGER AND COORDINATION TEAM, PROFESSIONAL INSTALLATION (SITE SURVEY PRIOR TO DELIVERY, PREFERRED PARTNERED DELIVERY TEAMS, PRE-ASSEMBLY AND INSPECTION AT REMOTE WAREHOUSE, DELIVERED TO ROOM OF CHOICE, SET IN PLACE, TRASH REMOVAL OF MIDMARK DEBRIS, FUNCTION TESTING , EQUIPMENT WIPED DOWN AND CLEANED, SERIAL NUMBERS WITH ROOM ASSIGNMENTS PROVIDED FOR FACILITIES) PREMIER DELIVERY OF (1) EXAM TABLE DURING NORMAL BUSINES HOURS M-F 7AM -5PM EXCLUDING HOLIDAYS (PRICE PER TABLE). 6 EA. CHRG-SVC315 EXISTING TABLE/CHAIR REMOVAL (PREFERRED PARTNERED DELIVERY TEAMS) (PRICE PER TABLE) 6 EA. Supplies/Services - Jamaica Plain VA Medical Center 150 S. Huntington Avenue Jamaica Plain, MA 02130-4817 Line Item Description Quantity Unit of Measure 002-2004-866 UPHOLSTERY TOP - 626 28" PREMIUM -ULTRAFREE DARK LINEN 1 EA. 626-005 BASE ONLY - 626 MIDMARK BARRIER-FREE EXAM TABLE,W/SCALE,ROLLERS,DRAWER HEATER,PELVIC TILT,RECEPTACLE,WIRED CONTROLS 1 EA. 9A582001 PATIENT SUPPORT RAIL RECEIVER EXTENSIONS, PAIR,FIELD INSTALLED (FOR 32" WIDE UPHOLSTERY) 1 PR. 9A600002 PATIENT SUPPORT RAILS PLUS, FIELD INSTALLED 16 PR. 9A645001 ARTICULATING KNEE CRUTCH KIT W/ACC. RECEIVER FOR 224/225/626/627, FIELD INSTALLED 1 EA. Supplies/Services - West Haven VA Medical Center 950 Campbell Avenue West Haven, CT 06516-2770 Line Item Description Quantity Unit of Measure 002-2000-856 626 PREMIUM 28 UPHOLSTERY, DARK LINEN 11 EA. 626-001 BARRIER-FREE EXAMINATION CHAIR W/CLEAN ASSIST ROLLER SYSTEM, RECEPTACLES, DRAWER HEATER, PELVIC TILT, WIRED CONTROLS, W/O TOP 8 EA. 626-005 BARRIER-FREE EXAMINATION CHAIR W/ CLEAN ASSIST ROLLER SYSTEM, DIGITAL SCALE, RECEPTACLES, DRAWER HEATER, PELVIC TILT, WIRED CONTROLS, W/O TOP 3 9A600002 PATIENT SUPPORT RAILS PLUS, FIELD INSTALLED 11 PR. CHRG-SVC305 PREMIER DELIVERY SERVICE 1 EA. CHRG-SVC315 MEDICAL EXAM/PROCEDURE TABLE REMOVAL 1 EA. Delivery shall be provided no later than 30-45 days after receipt of order (ARO). Place of Performance/Place of Delivery (3 SEPARATE LOCATIONS) West Haven VA Medical Center 950 Campbell Avenue, West Haven, CT Postal Code: 06516-2770 Country: UNITED STATES Jamaica Plain VA Medical Center 150 S. Huntington Avenue Jamaica Plain, MA Postal Code: 02130-4817 Country: UNITED STATES Brockton VA Medical Center 940 Belmont Street Brockton, MA Postal Code: 02301-5596 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include The solicitation number; The name, address, telephone number of the Offeror; The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers.  Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.  Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.  If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.  Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. The overall ranking of all Offerors when any ranking was developed by the agency during source selection. A summary of the rationale for award. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) All quoters shall submit the following: QUOTE All quotes shall be sent to the Contract Specialist, Divianna Mathurin, divianna.mathurin@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: Price Past Performance Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023 To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than JULY 17, 2026, at 2PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist Divianna Mathurin Divianna.mathurin@va.gov 914-325-3258

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