SAM #36C24526Q0409

Annual Inspection and Maintenance Services for Waverly Glen and Arjo Patient Lifts at VA Medical Center

The Department of Veterans Affairs, VISN 5 | NCO 5, is seeking firm-fixed-price support services for annual inspections and maintenance of ceiling-mounted patient lifts at the Washington DC VA Medical Center. - Government Buyer: - Department of Veterans Affairs, VISN 5 | NCO 5 - Office: Washington DC VA Medical Center, Contracting Specialist: Crystal Brown - OEMs and Vendors: - Waverly Glen (ceiling lifts) - Arjo (Maxi 1000 PM patient lifts) - Products/Services Requested: - Annual inspection and maintenance services for Waverly Glen Ceiling Lifts - Annual inspection and maintenance services for Arjo Maxi 1000 PM patient lifts - Services include preventative maintenance, repairs, loaners, replacements, and training for clinical staff - Delivery of services required within 90 days from contract award - Invoicing is monthly in arrears - Unique/Notable Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Contract includes a base year and four one-year option periods - Services must minimize downtime and ensure patient care continuity - Documentation of technical expertise and capability required - Compliance with VA subcontracting limitations (VAAR 852.219-75)

Description

This Request for Quote (RFQ) is issued in accordance with the Revolutionary Far Overhaul Federal Acquisition Regulation (RFO FAR) Part 12 Simplified Acquisition Procedures, for the procurement of commercially available products or services. The total estimated dollar value of this requirement is below the Simplified Acquisition Threshold. This solicitation provides a significant opportunity for responsible vendors in the open market to compete for the provision of the identified product(s) or service(s). Vendors are encouraged to submit competitive quotes that fulfill all stated requirements and deliver best value to the government. Small businesses, including those owned by Service-Disabled Veterans, Women, HUBZone, and other socioeconomic categories, are strongly encouraged to participate. All responsible sources that are able to meet the requirements outlined in this RFQ are invited to submit a quote. Interested vendors should ensure their quotes are comprehensive, responsive, and submitted in accordance with the instructions provided herein. Quotes are due no later than May 21, 2026 at 1:00 PM EST. Late submissions may not be considered unless determined to be in the best interest of the government. This procurement represents an opportunity to engage in a streamlined acquisition process, supporting the agency's mission through the timely and cost-effective delivery of quality products or services. REQUEST FOR QUOTE This is a request for quote announcement but it may not end in an award, therefore, it does not obligate the government to award a contract. If a vendor responds to this announcement, the vendor may or may not receive a response. The purpose of this RFQ is for market research, to make appropriate acquisition decisions, and to identify potentially qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone, and other small businesses capable of performing the work. A contract award may not result from this Notice. In the event that a vendor wishes to respond, documentation of technical expertise must be provided in sufficient detail for the government to determine that the company possesses the necessary functional area expertise and experience to compete for this acquisition. Vendor Response Requirements Responses should include the following information: Company name, address, point of contact, phone number, email, DUNS Number, Cage Code, size of business under NAICS 811210 (size standard of $19.5M), PSC J066, and any special socio-economic status (e.g., SDVOSB, VOSB, Small Business, HUBZone). Company name Address Point of contact Phone, fax, and email DUNS number CAGE code Tax ID number Type of small business (e.g., SDVOSB, VOSB, 8(a), HUBZone, Women-Owned Small Business, Small Disadvantaged Business) Will your company perform the work or plan to subcontract? Is your company considered small under the NAICS code? (Size standard of ≤ $30M) Does your company have an FSS contract with GSA or VA NAC or a GWAC contract? If yes, provide contract number. Are the requested services available on your schedule/contract? General pricing information (for market research only) Will your company do all the work or subcontract? Provide a capability statement addressing qualifications and ability to perform. If SDVOSB/VOSB, demonstrate how work will not be subcontracted more than 51%. Questions and Contact For questions about this RFQ, contact the Contracting Officer at AMY.WALTER1@VA.GOV. SDVOSB/VOSB Vendors Must be willing to sign the clause if qualifying as an SDVOSB/VOSB. Attachments Subcontracting Limitation Compliance & Inquiry Part I: Subcontracting Limitations Compliance Certification Certifies compliance with limitations on subcontracting as per VAAR 852.219-75, including specific percentages for services, general construction, and special trade construction. Acknowledges legal implications of false certification and potential penalties. Part II: Subcontracting Inquiry Response Respond to whether you intend to self-perform or subcontract, and how you will ensure compliance with subcontracting limitations. Additional Links: Veterans Health Administration

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