University of South Carolina Supplier systems #260124-01

USC Office of Special Events Seeks Comprehensive Event Equipment Rental and Set-Up Services

The University of South Carolina's Office of Special Events is seeking bids for a comprehensive range of event rental equipment and related set-up services. - Government Buyer: - University of South Carolina, Office of Special Events - Products/Services Requested: - Rental of event equipment across 14 categories (lots), including: - Bars (basic, moderate, premium) - Chairs (plastic folding, specialty, barstools) - Flatware (salad fork, dinner fork, cocktail fork, soup spoon, etc.) - Tableware (bread basket, charger, plates, bowls, cups, saucers) - Glassware (lowball, highball, goblet, wine glasses, champagne flutes, etc.) - Lighting (chandeliers, cafe lights, uplights, spotlights, lamps) - Linens (various sizes and types, table runners, napkins, sashes, placemats, skirting) - Pipe & drape (base plates, upright supports, crossbars, drapes) - Staging & flooring (stage pieces, stairs, skirting, railings, ramps, dance floors, subflooring, rugs, carpets) - Tables (bistro, cocktail, decorative, round, banquet, farm, conference, ice, hole-in-one, oval dining) - Tents (express, frame, pole, hi-peak, sailcloth, sidewalls, anchoring, leg drapes, tent ox rental) - Furniture (sofas, love seats, side chairs, coffee tables, end tables, console tables, ottomans, benches, rocking chairs, Adirondack chairs, umbrellas, umbrella bases) - Miscellaneous (fans, heaters, generators, fencing, podiums, grills, fire pits, trash cans, easels, arches, pedestals, tray jacks, catering trays, plate covers) - Set-up and delivery services: - Chair, table, and furniture set-up - Standard delivery within 50 miles - After-hours fees and labor charges as specified - Damage waiver - Notable Requirements: - Vendors must provide pricing for basic, moderate, and premium tiers where applicable - Maximum allowable prices are specified for each item - All costs must be included in pricing except those separately listed in the bidding schedule - Quantities are generally 1 per item for pricing purposes, but actual event needs may vary - No specific OEMs or brands are mandated; open to all qualified suppliers - Set-up is required for certain items (tenting, flooring, pipe & drape, staging) - Restrictions on additional fees unless specifically listed - No OEMs or specific vendors are named in the solicitation; opportunity is open to all qualified event rental suppliers.

Description

The University of South Carolina is seeking experienced firms to provide and deliver rental event equipment required by the USC Office of Special Events for their projects. The procurement involves various categories of event rental items including furniture, tents, lighting, linens, and more. The solicitation allows for fixed price bidding and multiple offers. A non-mandatory pre-bid conference will be held virtually. The event rental period is from July 10, 2026, to August 14, 2026.

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