New York State Contract Reporter #2137037

Federal Grant Compliance and Management Services for RESIST Grid Disruptions Project

This opportunity is for federal grant compliance and management services supporting the RESIST Grid Disruptions project for Delaware County Electric Cooperative, Inc. (DCEC): - Government Buyer: - Delaware County Electric Cooperative, Inc. (DCEC), headquartered in Delhi, NY - Project supports six rural electric cooperatives across New York, Pennsylvania, and New Jersey - Project Scope: - Federal grant administration and compliance services for a DOE-funded grid resilience initiative - Total project value: $36,512,967 (DOE grant: $27,384,724; cost match: $9,128,243) - Two-phase contract: initial setup (lump sum) and ongoing compliance support (time-and-materials) - Services Requested: - Drafting and implementing procurement policies and contract documents - Establishment of a decentralized, standardized record-keeping system for six cooperatives - System must support native programs, line-item billing, expense tracking, audit aggregation, and in-kind contribution tracking - Documented procedures required - Ongoing support for federal grant compliance, including: - Davis Bacon Act, Buy America Build America Act, NEPA, NYS DEC, and other federal requirements - Procurement assistance, reporting, audits, and environmental permitting - Unique/Notable Requirements: - Compliance with multiple federal regulations (2 CFR 184, 2 CFR 200, 2 CFR 300, 2 CFR 910, 29 CFR parts 1, 3, and 5) - Support for remote work across multiple states - Emphasis on audit readiness and standardized compliance documentation - No specific OEMs or product part numbers are mentioned; this is a professional services procurement.

Description

Delaware County Electric Cooperative, Inc. is seeking quotes for federal grant administration and compliance services for the RESIST Grid Disruptions project, which involves upgrades to rural electrical grid infrastructure across New York, Pennsylvania, and New Jersey. The project is funded by a DOE grant totaling $27,384,724 with a cost match of $9,128,243, for a total of $36,512,967. The contract term is five years, including a one-year setup phase and four years of ongoing compliance support. The scope includes compliance with federal regulations, procurement assistance, reporting, audits, environmental concerns, and establishing a decentralized, standardized record-keeping system for multiple cooperatives. The work will primarily be remote, supporting cooperatives in several counties in NY and neighboring states.

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