SAM #191N6526Q0079

Replacement and Installation of Data Center In-Row Cooling System at U.S. Embassy New Delhi

This opportunity involves the replacement of the data center in-row cooling system at the U.S. Embassy's American Center Building in New Delhi, India. - Government Buyer: - U.S. Embassy New Delhi, American Center Building - Contracting Officer's Representative: Maintenance Supervisor - Scope of Work: - Supply, installation, commissioning, and one-to-one replacement of the data center's in-row cooling system - Includes removal of old APC Schneider units and installation of new rack-based precision InRow RD units (10 KW nominal capacity) - Associated components: outdoor condenser units, refrigerant piping, electrical cabling, leak sensors, compressor oil, CPVC pipes, cable trays, and communication cables - Civil work for piping routing and wall/gypsum opening/closing - Buy-back of old cooling system as part of the proposal - Products & Quantities: - 2 x Rack-based precision InRow RD cooling units (10 KW, air cooled) - 3 x Outdoor condenser units - 2 x Leak Sensors (WSTRTUP5X8-AX-28) - 40 meters each of 5/8" and 1/2" hard drawn copper refrigerant pipe - 25 meters of 3 core 10 sq mm copper cable; 20 meters of 3C*10 sq mm copper cable for IDU - 20 units of ecofriendly refrigerant supply and charging - 50 meters of 3 core 1.5 sq mm shielded communication cable - 2 x Compressor oil; 4 x CPVC pipe for drain line; 2 x CPVC pipe for water inlet line - 20 meters of cable tray (G.I.) - Services: - Dismantling and shifting of old units - Installation, handling, and commissioning of new units - Pressure testing, vacuuming, and refrigerant charging - Civil work for installation - Preventive maintenance by OEM engineers (quarterly for 24 months) - Notable Requirements: - Compliance with Indian and U.S. electrical and safety standards - Mandatory site visit for bidders - Strict security protocols for site access - Warranty: 24 months with quarterly preventive maintenance by OEM engineers - Firm fixed price contract; performance period up to five years including options - OEMs: - APC Schneider (existing units to be removed) - No specific OEM required for new units, but InRow RD units are typically manufactured by Schneider Electric - Potential competitors include other major data center cooling OEMs

Description

The American Embassy, New Delhi (India), invites you to participate and submit your best competitive offer for "Supply, Commissioning and Installation for One-to-One Replacement of Data Center In-Row Cooling System" at the American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi (India). The complete requirement is listed in the attached Statement of Work as Annexure-1. If you are interested in participating in the bidding process, please carefully read and follow the instructions provided in the solicitation.

Site Visit: The American Embassy is arranging a site inspection for interested bidders to gain a complete understanding of the project's scope and to raise any queries they may have. A technical expert will be available on-site to provide further clarification on the requirements listed in the Statement of Work.

Location: American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi-110001 Date: Monday, 13 July 2026 Time: Please arrive no later than 10:45 a.m. for security screening.

Security Requirement: Visitors must carry one original government-issued photo ID (Driver's License, Passport, Aadhar Card, PAN Card, or Voter ID).

Registration for the Site Visit: Interested bidders who wish to participate in the site visit should send confirmation via email to mehtan@state.gov, including the full name of the visitor, no later than 9 July 2026. Please ensure the visitor's name matches the name on their government-issued photo ID exactly. Only participants who have confirmed via email will be permitted to attend the site inspection. Late responses will not be considered.

Quotation Submission:

Deadline: On or before 2:00 p.m. (India Time), 17 July 2026. All quotations must be received by this deadline; no bid will be accepted after this time. Submission Method: Please submit your bid via email to newdelhibids@state.gov. Quotations submitted to any other email address will not be considered for evaluation. Refer to the Solicitation for complete details. Subject Line: "Solicitation-191N6526Q0079 for 'Supply, Commissioning and Installation for One-to-One Replacement of Data Center In-Row Cooling System'" Important: Do not send quotations via courier or to any other email address. Quotations that are incomplete, received at any other address, or received after the deadline will be handled per FAR provision 52.212-1(f).

Questions/Clarifications: All requests for clarification must be submitted in writing to mehtan@state.gov.

View original listing