SAM #PAN41026P0000025970

Hotel Services Solicitation for USSOUTHCOM Conference in Panama City, Panama (August 2026)

This opportunity is for direct hotel providers in Panama City, Panama, to support a U.S. Southern Command (USSOUTHCOM) conference in August 2026. - Scope: Hotel services for a multi-day conference, including lodging, meals, conference rooms, audiovisual equipment, and transportation support. - Lodging: 180 contracted single occupancy room nights for participants. - Conference Facilities: Main conference room (120-150 participants), four board rooms (20-30 participants each), administration room (30 staff), and lunchroom. - Audiovisual: Dedicated internet (50MB), LED screens, sound system, microphones, podium, TV monitor, interpreter booth, and technical staff. - Meals: Breakfast, lunch, dinner, coffee breaks, and beverage stations for contracted guests (no alcohol). - Transportation: 10 reserved secure parking spaces, shuttle areas, and coordination support. - Requirements: Hotels must be within three miles of USSOUTHCOM headquarters, in a secure area, and meet quality standards. - Eligibility: Only direct hotel providers (no third-party companies) may respond; a hotel representative with authority must be available. - Period: August 10-13, 2026, with setup starting August 3 and departure by August 14. - No specific OEMs or vendors are named; all details are in the attached Performance Work Statement (PWS). - Estimated contract value likely ranges from $150,000 to $350,000, based on scope and quantities.

Key Line Items: - 180 single occupancy room nights - Conference and board rooms - Audiovisual equipment and technical support - Meals and beverage stations - Reserved parking spaces - Hotel service and support for conference logistics

Description

This is only a notice, not a Request for Quotation (RFQ).

The United States Southern Command (USSOUTHCOM) is hosting a conference in Panama City, Panama. The contractor’s shall provide hotels hotel services located within three (3) miles of USSOUTHCOM headquarters in Panama City, Panama. The hotels have to be in  a safe and secure location.The contractor shall provide a representative to act as a liaison with the Government Representative. The contractor representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period of contract performance.  The contractor shall provide the Government’s Representative with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their areas of support.

This notice is to inform that we will soon require hotels services within the three (3) mile radius of USSOUTHCOM Headquarter in Panama Citi, Panama, for the upcoming conference  in Panama City. We kindly request that you refrain from making repeated inquiries at this time. A formal Request for Quotation will be distributed once it is prepared.

The attached Performance Work Statement (PWS) details the lodging, meals, conference rooms and audiovisual requirements in support of the conference with a period of performance of 10-13 August 2026.

NO THIRD PARTY COMPANIES WILL BE ACCEPTED.

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