SAM #36C26226Q1118

Annual Drone-Based Exterior Building Cleaning Services for VA Loma Linda

This opportunity is for annual exterior building cleaning services at the VA Loma Linda Healthcare System, managed by the Department of Veterans Affairs, Network Contracting Office 22. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22, VA Loma Linda Healthcare System - Scope of Work: - Annual cleaning of building facades and windows using a combination of drone technology and traditional cleaning methods - Contract includes a base year plus four option years (total of five annual cleanings) - Products/Services Requested: - Comprehensive exterior cleaning services (no specific product part numbers or OEMs specified) - Contractor must provide all labor, materials, equipment (including drones with advanced cleaning capabilities), and supervision - Unique/Notable Requirements: - Use of advanced drone cleaning technology with heated, filtered water - FAA-licensed drone pilots required - Compliance with OSHA and other safety standards - Work may be scheduled during day or evening hours, Monday through Friday - Contractor must initiate work within two weeks of notification - No specific OEMs or vendors are named in the solicitation - Emphasis on safety, quality control, and regulatory compliance

Description

Attachment 1 - Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is for Full and Open Competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 488190 - Other Support Activities for Air Transportation, with a small business size standard of $40 Million. The FSC/PSC is S201, Housekeeping Custodial Services. The Loma Linda VA Medical Center located at 11201 Benton St., Loma Linda, CA 92357 is seeking to purchase a one-time fuel transfer between underground storage tanks. All interested companies shall provide quotations for the following: Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 1001 Option Year 1. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 2001 Option Year 2. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 3001 Option Year 3. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 4001 Option Year 4. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB STATEMENT OF WORK TITLE: VA Loma Linda Healthcare System’s (VALLHCS) Building Drone Cleaning BACKGROUND INFORMATION: The VA Loma Linda Medical Center (VALLMC) is located at 11201 Benton Street, Loma Linda, CA 92357. The hospital campus includes the Main Building (Building 2), Eye Clinic (Building 29), Audiology (Building 30), the Cancer Building (Building 31), and the Valor Building (Building 32). The buildings require routing pressure wash cleaning to eliminate dirt, dust, spiderwebs, etc., and improve the overall appearance of the buildings. Typically, pressure washing involves using booms, lifts, ladders, and scaffolding to safely access all areas. The use of a drone with a water supply hose "tethered" to it, supplying the nozzle with filtered and heated water, is the safest, least evasive method to perform building cleaning. With the latest drone cleaning technology, no extra equipment is needed to access hard-to-reach areas, maintaining safe patient access to all medical buildings. OBJECTIVES: The purpose of this contract is to have a contractor furnish all labor, materials, equipment, services, tools, incidentals, and supervision required to service and provide comprehensive cleaning services for all exterior facades, windows, and hard surfaces at the VA Loma Linda property. The services shall adhere to all safety regulations and standards to create a safe and compliant environment. These services will utilize advanced technology, including drones and industrial-grade equipment, to ensure superior quality, efficiency, and minimal disruption to VA operations and patient care. SCOPE: Pre-Work Inspection: The contractor shall conduct a Pre-work Inspection to gather photo documentation and identify potential challenges. Conditions of windows and facades shall be documented before starting the cleaning process. Preparation: The contractor shall set out construction cones and signs to notify the public of drone cleaning operations. All necessary safety measures shall be in place. A FAA-licensed Drone pilot shall be provided. Cleaning Process: Use a soft-washing technique with heated water, appropriate pressure, and customized cleaning solutions when necessary. Apply heated water with moderate pressure. Interior Exterior Glass Cleaning: Squeegee all interior and exterior glass (below 20 feet) using brush/squeegee pole cleaning, ensuring windows are cleaned from edge to edge with dry, streak-free results. Review and Quality Control: Conduct a thorough review of cleaned areas and treat any missed sections to ensure consistent quality. Hard Surface Cleaning: Use soft-wash clean water, applying pressure up to 4500 psi and up to 200-degree heat/steam. Employ surface cleaners to remove tough stains and ensure long-lasting results. Soft-Wash Cleaning Water Method: Utilize drones and double-filtered deionized water for complete exterior cleaning, ensuring water is filtered to less than 10 parts per million of total dissolved solids for a spot-free finish. Drone Capabilities: Ensure drones reach heights of up to 175 feet, operate in wind speeds up to 20 mph, and maintain positioning accuracy within a few centimeters. Monitor all drone parts via the integrated Health Management System. Equipment: Provide industrial-grade cleaning equipment, heated water, and appropriate pressure for the cleaning process. PERIOD OF PERFORMANCE: Work may be scheduled during day or night hours (depending on load demand), Monday through Friday. Daytime hours: 6 am to 4 pm Evening hours: 4 pm to 8 pm Contractor shall initiate work within 2 weeks of contact by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to operational requirements. PLACE OF PERFORMANCE: VA Loma Linda 11201 Benton St Loma Linda, CA 92357 LICENSING REQUIREMENTS: Offeror must possess a 30-hour OSHA safety card. Offeror must be certified with a current Department of Transportation, FAA Remote Pilot Certification. General Building license (Class B). Must be a vendor in System for Award Management (SAM). SPECIFIC REQUIREMENTS: Schedule start date with POC or designee five (5) business days in advance. Personnel shall have valid Loma Linda PIV badges before starting work. Coordinate energy source LOCK OUT/TAG OUT procedures with VALLHCS Structural Supervisor before work begins. Notify the Structural Supervisor upon completion for energy source restoration verification. Check in with VALLHCS Structural Supervisor or Graphics Control before each workday. Conform to OSHA, NFPA, ANSI/UASSC, VHA Master Specifications, and other relevant standards and policies. RECOGNIZED HOLIDAYS: The following are all Government-recognized holidays: New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If a holiday falls on a Sunday, the following Monday shall be observed. If on Saturday, the preceding Friday shall be observed. Any other day declared a National Holiday by the President shall also be recognized. CONTRACTOR EMPLOYEES: Personnel shall present a neat appearance and wear identification badges with picture, name, and company during all work on VA grounds. SMOKING AND VAPING POLICIES: Smoking and vaping are prohibited on Government property. SAFETY AND PPE EQUIPMENT: Provide PPE for each employee. Possession of weapons is prohibited. PARKING: Park only in designated areas. Parking violations are not reimbursable and are the responsibility of the contractor’s personnel. End Statement of Work The purchase order period of performance includes a base year and four option years. Place of Performance/Place of Delivery VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC) 11201 Benton Street, Loma Linda, CA 92357-1000 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clauses apply: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) FAR 52.203-18, Prohibition on Contracting with Entities requiring Certain Internal Confidentiality Agreements (JAN 2017) FAR 52.204-7, System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025) FAR 52.212-2, Evaluation-Commercial Products and Services (NOV 2021) (DEVIATION OCT 2025) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.233-71, Alternate Protest Procedure (SEP 2018) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.273-70, Late Offers (NOV 2021) The following contract clauses apply: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Services (NOV 2023) (DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-12, Limitation on Payments to Influence Federal Transactions (JUN 2020) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19, Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017) FAR 52.204-13, System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government's Interest When Subcontracting (JAN 2025) (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025) FAR 52.222-3, Convict Labor (JUN 2003) (DEVIATION NOV 2025) FAR 52.222-19, Child Labor-Cooperation with Authorities (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41, Service Contract Labor Standards (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-42, Statement of Rates for Federal Hires (MAY 2014) FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014) (DEVIATION NOV 2025) FAR 52.222-50, Trafficking in Persons (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-54, Employment Eligibility Verification (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-90, Addressing DEI Discrimination (APR 2026) FAR 52.223-5, Pollution Prevention (MAY 2024) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3, Protest after Award (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2, Protection of Government Buildings (APR 1984) FAR 52.244-6, Subcontracts for Commercial Products and Services (JAN 2025) (DEVIATION OCT 2025) FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) All invoices shall be submitted electronically via the Tungsten Network at http://www.fsc.va.gov/einvoice.asp. This is mandatory. All quoters shall submit all information required by FAR 52.212-1(b), including SAM UEI. Quotes shall be sent to Stephanie.Naron@va.gov. Evaluation will be based on a comparative analysis of quotes, considering price and past performance, with price being more important. Past performance will be assessed via CPARS and FAPIIS ratings. Responses should include your best terms and conditions. The solicitation is under FAR 12.201-1 Simplified Procedures. Final responses are due electronically by 4:00 EST on 07/17/2026 to Stephanie.Naron@va.gov. The subject line should include: RESPONSE TO RFQ 36C26226Q1118. Quotes must include the attached schedule and a capabilities statement with certifications and qualifications. Late submissions will be rejected. Questions should be directed in writing via email to the Point of Contact, Stephanie Naron. Phone inquiries are not accepted.

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