SAM #36C25926Q0605

Triennial Electrical Testing and Maintenance Services for Rocky Mountain Regional VA Medical Center

This opportunity involves comprehensive triennial electrical testing and maintenance services for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. - Government Buyer: - U.S. Department of Veterans Affairs, Network Contract Office 19 (36C259) - Rocky Mountain Regional VA Medical Center - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation or attachments - GE is referenced as the OEM for Multilin 750 protective relays - Products/Services Requested: - Triennial testing, full maintenance, preventive maintenance, certification, and repair services for: - Generator paralleling switchgear and control (PSG & ATO) - Automatic and manual transfer switches (ATS/MTS) – 67 units - Switchgear and switchboard assemblies – 32 units - Medium voltage vacuum circuit breakers – 90 units - Substation transformers (dry type) – 31 units - Transformers (oil filled type) – 3 units - Low voltage circuit breakers (480 VAC) – 262 units - Protective relay calibration – 94 units - GE Multilin 750 units – 2 units - Metering and instrumentation – 107 units - Batteries for UPS systems (lead-acid and Ni-Cd) – 320 units - Electric vault inspections - Engineering appraisal and reporting - Protective relay calibration settings review - Campuswide electrical coordination study (short-circuit, arc-flash, and coordination analysis) - Unique or Notable Requirements: - Contractor must be NETA-certified and have OSHA-trained personnel - Compliance with NFPA and OSHA standards is mandatory - Detailed inspection, testing, calibration, cleaning, and reporting procedures - Deliverables include inspection reports within 7 days and a final engineering appraisal - Small business set-aside under NAICS 541350 (Building Inspection Services) - Firm-fixed price contract structure - Work primarily during standard business hours, with after-hours work as needed for shutdowns - Periodic updates to arc-flash and incident energy analysis recommended every 5 years or after system changes

Description

Triennial Electrical Testing for the Rocky Mountain Regional VA Medical Center This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00am MT, July 13, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, July 22, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0605. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 541350 Building Inspection Services with a business size standard of $11.5 Million. This solicitation is 100% set-aside for small businesses. List of Line Items Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 0001 Generator Paralleling Switchgear and Control; PSG & ATO Triennial testing, full maintenance, preventive maintenance, certification and repair services 1 EA $ $ 0002 Automatic & Manual Transfer Switches (ATS/MTS) Triennial testing, full maintenance, preventive maintenance, certification and repair services 67 EA $ $ 0003 Switchgear and Switchboard Assemblies Triennial testing, full maintenance, preventive maintenance, certification and repair services 32 EA $ $ 0004 Medium Voltage Vacuum Circuit Breakers Triennial testing, full maintenance, preventive maintenance, certification and repair services 90 EA $ $ 0005 Substation Transformers (Dry Type) Triennial testing, full maintenance, preventive maintenance, certification and repair services 31 EA $ $ 0006 Transformers (Oil Filled Type) Triennial testing, full maintenance, preventive maintenance, certification and repair services 3 EA $ $ 0007 Low Voltage Circuit Breakers (480 VAC) Triennial testing, full maintenance, preventive maintenance, certification and repair services 262 EA $ $ 0008 Protective Relay Calibration Triennial testing, full maintenance, preventive maintenance, certification and repair services 94 EA $ $ 0009 GE Multilin 750 Triennial testing, full maintenance, preventive maintenance, certification and repair services 2 EA $ $ 0010 Metering and Instrumentation Triennial testing, full maintenance, preventive maintenance, certification and repair services 107 EA $ $ 0011 Engineering Appraisal On completion of the inspection, testing, maintenance and/or calibration of the equipment, the customer shall be submitted one (1) copy of the final report. 1 EA $ $ 0012 Batteries: lead-acid and Ni-Cd powered UPS systems Triennial testing, full maintenance, preventive maintenance, certification and repair services 320 EA $ $ 0013 Electric Vault Inspections 1 EA $ $ 0014 Protective Relay Calibration Settings Review 1 EA $ $ Grand Total: $ Description of Requirements The requirement is for Triennial Switchgear and Battery Testing Certification, please reference attached Statement of Work (SOW). Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS), located at: [Address details] 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical Capability; (II) Price; and (III) Past Performance. Volume I - Technical Capability The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation. Volume II - Price The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Past Performance Offerors shall submit a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation, past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent, past performance is defined as not more than five years from the RFQ release date of this solicitation. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor I. Technical Capability Factor II. Price Factor III. Past Performance Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor I. Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to meet the Government requirement, as stated in Factor 1, shall not be selected regardless of price. Factor III. Past Performance: The Government will evaluate on how well the offeror identified performance relates to the requirement procured under the SOW for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence. The Government may use other methods to evaluate past performance, including but not limited to review of Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and as appropriate, the Defense Contract Management Agency (DCMA) Acquisition Information Repository, accessible through the Defense Technical Information Center website. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. If the offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s). (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State, and local laws, executive orders, rules, and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. The following RFO clauses are incorporated by reference: NumberTitleSource 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute <!-- Additional clauses omitted for brevity --> Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999)... 52.217-9 Option to Extend the Term of the Contract (MAR 2000)... 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)... <!-- Additional clauses omitted for brevity --> Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, July 22, 2026. Name and email of the individual to contact for information regarding the solicitation: Noaa LanotteNoaa.Lanotte@va.gov

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