SAM #W50S7V26QA005

Procurement of Eaton SmartRack Self-Cooling 42U Server Rack Enclosures or Equivalent for 181st Intelligence Wing

This opportunity is for the procurement of advanced server rack enclosures for the 181st Intelligence Wing, ISS INU, under the U.S. Air Force in Terre Haute, Indiana. - Government Buyer: - U.S. Air Force, 181st Intelligence Wing, ISS INU - USPFO IN PROCUREMENT office, Terre Haute, Indiana - OEMs and Vendors: - Eaton (specified OEM for SmartRack solution) - Products/Services Requested: - Two (2) self-cooling 42U server rack enclosures - Eaton SmartRack Self-Cooling 42U Server Rack Enclosure with Single-Phase Cooling Unit - Manufacturer part number: SRCOOL5KWRM42U - Minimum specifications: - 5.5kW (18.7 kBTU/hr) self-cooling capacity - Single-phase 208V, 60 Hz input - Rack-mount cooling unit pre-installed at the bottom of a custom insulated 42U deep rack - TAA (Trade Agreements Act) compliance - No HVAC professional required for installation (one-box solution) - Unique/Notable Requirements: - "Brand Name or Equal"—alternatives must meet all minimum technical specifications - Delivery required within 120 days after award - Quotes must include shipping, handling, and technical documentation for evaluation - Firm fixed-price contract; commercial items procurement - OEM Highlight: - Eaton is the only OEM specifically named, with the SmartRack SRCOOL5KWRM42U as the reference product

Description

This is a Solicitation Notice for commercial items prepared in accordance with the format in FAR 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested.

Requirement Description

This requirement is for the procurement of two (2) A/C Server Racks. Brand Name or Equal to Eaton SmartRack Self-Cooling 42U Server Rack Enclosure with Single-Phase, Cooling Unit, 208V, 60 Hz. MFR # SRCOOL5KWRM42U

Offerors that submit alternative products must provide technical specs, sheets or any other literature. The Government reserves the right to reject offers that do not include the before mentioned.

Alternative products must meet the following minimum specs to be considered Equal to:

** Minimum Specifications for Server Racks**

5.5kW (18.7 kBTU/hr) self-cooling rack ideal for server rooms/edge computing installation

Self-contained/close-coup- led cooling unit with single-phase 208V input power

Rack-mount cooling unit pre-installed at the bottom of a custom insulated 42U deep rack

One-box solution: no HVAC professional required to connect separate condenser/refrigerant tubing

TAA Compliant  

CLIN STRUCTURE:

CLIN 0001: A/C Server Racks

Quantity: 2                          Unit of Issue: Each                  Price: $________________

All CLINs F.O.B. Destination. Quotes must include shipping and handling and be independently identifiable on quote.

Place of Performance: 970 Petercheff Street, Terre Haute, IN 47803

Delivery Period: 120 Days After Notice of Award

Solicitation Information

The Government intends to award a contract resulting from this RFQ to the responsible offeror whose quotation represents the best value after evaluation in accordance with the factors and subfactors in the RFQ. All quotes/responses shall be submitted via email to Levi Schutter at levi.schutter@us.af.mil no later than 1:00 PM Eastern Standard Time on 21 July 2026.

Offerors must be registered in the System for Award Management Registration (SAM) database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at https://www.sam.gov.

This is a firm fixed-price procurement; therefore, the offeror’s initial offer should represent the vendor’s best quote in terms of price, delivery and technical acceptability. Solicitation closing date/time is firm; proposals received after the deadline may not be accepted. Your quote must contain enough technical information i.e. data sheet, drawing, specification, etc. for evaluation.

Solicitation Evaluation for Award

Your quote will only be evaluated based on the information provided. The award will be made on a Best Value approach. Evaluation factions shall be Price, Technical Acceptance, and delivery. 

A determination by the Government not to accept the proposal for not meeting the minimum requirement is solely within the discretion of the Government.

Please include the following information with your response:

(1) FOB: (Destination preferred)

(2) Shipping Cost if applicable (970 Petercheff Street, Terre Haute, IN 47803):

(3) UEI #

(4) Cage Code:

(5) Small Business | Yes ___ No ___

(6) Estimated Delivery Time:

(7) If available on a Price list please provide a copy.

(8) Total Amount: ______________________

The Government may waive informalities and minor irregularities in proposals received.

Any quote, modification, or revision of a quote received after the exact specified in this solicitation shall be determined as late and may not be considered. If a late quote is received before award is made, only the Contracting Officer can make the determination that accepting the late quote would not unduly delay the acquisition.

The government intends to award a purchase order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government’s evaluation of Offerors’ quoted approaches and may reduce acquisition cycle time. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

The Government may reject any or all proposals if such action is in the Government’s interest.

QUESTIONS:

Questions MUST be received by 3:00 PM Eastern Standard Time on Friday, 15 July 2026.  All questions must be submitted by email to Levi Schutter at levi.schutter@us.af.mil.

View original listing