Minnesota Supplier Systems #2000018476

Minnesota Pollution Control Agency Seeks Commercial A/V Equipment Rental and Support for 2026 Eco Experience Event

The Minnesota Pollution Control Agency (MPCA) is seeking bids for the rental, delivery, setup, operation, technical support, and removal of commercial-grade audio/visual (A/V) equipment for the 2026 Eco Experience event at the Minnesota State Fair in Falcon Heights, MN. - Government Buyer: - Minnesota Pollution Control Agency (MPCA) - Products and Equipment Requested: - Commercial-grade 86" and 65" 4K UHD TVs - 4K cameras and ceiling mounting systems - Camera remote controls - Four 1000W powered speakers and two speaker stands - V-1HD+ Video Switcher Kit - 16-channel premium analog mixer with multitrack USB - Digital wireless microphone system - Eight or more microphone headsets - Four or more handheld microphones and one microphone stand - Truss towers for speakers and video display - 18 SlimPAR PRO Q IP LED Par lights with I-Beam clamps - Services Requested: - Equipment rental for the event duration - Staging and lighting services (hourly) - Crew for delivery, installation, and removal (hourly) - Technical support and staff training (hourly) - Notable Requirements: - Mandatory pre-bid meeting and site visit for all vendors - Strict adherence to submission procedures via the SWIFT Supplier Portal - Emphasis on diversity and inclusion; preferences for small, minority, women, veteran, and economically disadvantaged businesses - No proprietary or trade secret data allowed in submissions - Contract may be extended up to four additional years - No specific OEMs or brands are mandated, allowing for a range of commercial A/V manufacturers to compete.

Description

The Minnesota Pollution Control Agency (MPCA) is soliciting bids for the rental, delivery, setup, operation, technical support, and removal of audio/visual equipment for the 2026 Eco Experience at the Minnesota State Fair. The event will take place from August 24, 2026, to September 9, 2026, at the Eco Experience Building in Falcon Heights, MN. A mandatory pre-bid meeting is scheduled for July 20, 2026, at 2:00 p.m. Central Time at the event location. Bidders must submit their responses online through the SWIFT Supplier Portal by July 28, 2026, at 2:00 p.m. Central Time. The contract term is from August 24, 2026, to September 9, 2026, with an option to extend up to four additional years.

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