Minnesota Supplier Systems #2000018428

Minnesota Solicits Hotel, Conference, and Catering Services for OMHDD 2026 All Staff Business Meeting

The State of Minnesota, through its Department of Administration's Office of State Procurement, is seeking proposals for hotel, conference, and catering services to support the Office of Ombudsman for Mental Health and Developmental Disabilities (OMHDD) 2026 All Staff Business Meeting. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement - Buyer: Trevor Caldwell - Event Details: - Services required for the OMHDD 2026 All Staff Business Meeting - Event must be held in one of the following Minnesota counties: Washington, Stearns, Crow Wing, St. Louis, or Kandiyohi - Approximately 30 attendees - Products and Services Requested: - Hotel lodging: - 6 single occupancy rooms for 3 nights (for supervisors/managers) - 24 single occupancy rooms for 2 nights (for other attendees) - Conference/meeting rooms: - General session room (U-shape, 30 attendees, with tables, chairs, and internet access) - Mother's room (private, lockable, with comfortable chair and electrical outlet) - Prayer room (private, accessible) - Audio-visual equipment: - LCD projector, screen, wireless presenter, sound equipment, microphones, power strips, technical support - Wi-Fi access (hardwired for presenters, wireless for attendees) - Parking (price per day per car to be specified) - Shuttle services (if lodging, conference, or parking are not within 1/4 mile) - Catering: - Buffet breakfast (2 days, 27 attendees) - Lunch (1 day, 30 attendees) - Dinner (2 days, 27 attendees) - All-day beverage service (coffee, water, tea for 30 attendees) - Unique/Notable Requirements: - Facilities must be clean, well-maintained, ADA compliant, and meet safety codes - All costs must be listed in the price schedule; no unlisted charges will be paid - Compliance with Minnesota's diversity and inclusion goals - State reserves the right to inspect facilities - No minimum guarantees on lodging or meals - Use of SWIFT Supplier Portal for submissions - No specific OEMs or vendors are named in the solicitation

Description

This solicitation is a formal Request for Proposal (RFP) issued by the Minnesota Office of Ombudsman for Mental Health and Developmental Disabilities (OMHDD) for the OMHDD 2026 All Staff Business Meeting. The procurement includes hotel accommodations, conference space, and catering services for the event. The contract term is anticipated from August 1, 2026, through July 31, 2027. Responses must be submitted through the SWIFT Supplier Portal by July 29, 2026, and questions must be submitted by July 21, 2026.

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