SAM #PR16121823

Procurement of Volkswagen Caddy Life or Equivalent Vehicle for U.S. Embassy Copenhagen

This opportunity is for the procurement of a passenger vehicle for the U.S. Embassy Copenhagen, under the Department of State. - Government Buyer: - U.S. Department of State - U.S. Embassy Copenhagen - OEMs and Vendors: - Volkswagen (explicitly specified) - Equivalent vehicles from other manufacturers are acceptable if all requirements are met - Products/Services Requested: - Volkswagen Caddy Life or equivalent passenger vehicle - 1.5 TSI OPF mild hybrid petrol engine (116 hp / 85 kW) - Front-wheel drive - 6-speed DSG dual-clutch automatic transmission - 2,755 mm wheelbase - Twin sliding side doors - Height-adjustable driver's seat, under-seat storage, rear bench seating - 16-inch alloy wheels, LED rear tail lights, roof rails - Heated and electrically adjustable door mirrors - Touchscreen infotainment with App-Connect, digital cockpit - Leather multifunction steering wheel, keyless entry/start - Cruise control, front and rear parking sensors, rear-view camera - ESC, ABS, Front Assist with City Emergency Braking - Unique/Notable Requirements: - Vehicle must meet all EU type-approval standards and Danish national registration/import requirements - Must include SKAT vehicle registration, Danish Motor Vehicle Inspection compliance, emissions conformity, and registration tax rules - Delivery must be duty- and tax-free, including shipping, registration fees, and warranty - Offers must comply with EU/Danish road worthiness requirements - Equivalent vehicles from other OEMs are permitted if all technical and regulatory requirements are satisfied

Description

Volkswagen Caddy Life – Brand Name or Equal

Standard Specifications Summary

Import Requirement: Any vehicle imported must meet all applicable EU type-approval standards and Danish national registration/import requirements (SKAT vehicle registration, Danish Motor Vehicle Inspection (Færdselsstyrelsen) compliance, emissions conformity, and applicable registration tax rules) prior to import and titling in Denmark.

Powertrain

1.5 TSI OPF (mild hybrid) petrol engine — 116 hp / 85 kW Front-Wheel Drive (FWD) 6-speed DSG dual-clutch automatic transmission 2,755 mm wheelbase (standard-length body)

Doors & Seating

Twin sliding side doors for easy access to both rows Height-adjustable driver's seat with lumbar adjustment Under-seat storage drawers, front Rear bench seating with reclining backrests

Exterior

16-in. alloy wheels LED rear tail lights Roof rails Heated, electrically adjustable door mirrors

Interior & Technology

Touchscreen infotainment display with App-Connect (Apple CarPlay/Android Auto) Digital Cockpit instrument cluster Leather multifunction steering wheel Keyless entry/start (Keyless Go) Cruise control with speed limiter

Safety

Front and rear parking sensors Rear-view camera Electronic Stability Control (ESC) and Anti-lock Braking System (ABS)

Front Assist with City Emergency Braking

The vendor is required to submit a duty- and tax-free quote including shipping, registration fees, and warranty details. The vehicle is required to meet or exceed EU/Danish road worthiness requirements.  The contract will be a firm fixed priced contract.

Note:  US-made vehicles and Danish-made vehicles differ primarily in regulatory compliance and market preferences. US vehicles are built to meet American standards, which include specific lighting requirements such as amber turn signals and sealed-beam headlights, as well as odometers that measure in miles. In contrast, Danish vehicles adhere to European Union regulations, featuring E-marked lighting with rear fog lights and metric odometers in kilometers. Additionally, European emission standards for Danish cars are generally stricter, influencing engine design and fuel efficiency. Design and safety features may also differ to cater to local preferences and driving conditions in each market.

Offers are due by Tuesday,  August 4, 2026 at 11:00 AM (local time).

For more detailed information, please contact:

Copenhagen Procurement Team

Phone: +45 3341 7100

E-mail: CopenhagenProcurement@state.gov

IMPORTANT!

 For proposals exceeding $40,000 USD (or the equivalent in local currency):  Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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