SAM #PR16121924

Procurement of 2026 Toyota Proace EV Combi or Equivalent Electric Vehicle for U.S. Embassy Copenhagen

This opportunity is for the procurement of an electric vehicle for the U.S. Embassy Copenhagen, under the Department of State. - Government Buyer: - U.S. Department of State - U.S. Embassy Copenhagen - OEMs and Vendors: - Toyota (explicitly specified) - Equivalent vehicles from other OEMs are permitted if they meet all requirements - Products/Services Requested: - 2026 Toyota Proace EV Combi or equivalent electric vehicle - 75 kWh battery - 136 hp electric motor (front-wheel drive) - Up to 340 km range (WLTP combined) - 11 kW on-board charger - 9-seat Combi body - 1 sliding side door, side-hinged rear doors - Heated and adjustable seats - 17-inch wheels - Dark-tinted rear windows - Sound-absorbing windshield - Heated and adjustable side mirrors - Fog lights - 10-inch touchscreen with smartphone integration - Digital instrumentation - Multifunctional heated leather steering wheel - Rear parking sensors - Unique/Notable Requirements: - Vehicle must meet all EU type-approval standards - Must comply with Danish national registration/import requirements (SKAT registration, Motor Vehicle Inspection, EV/battery safety, registration tax rules) - Vendor must provide duty- and tax-free quote including shipping, registration fees, and warranty - Firm fixed price contract - Compliance with regulatory differences between US and Danish vehicles is required

Description

2026 Toyota Proace EV Combi – Brand Name or Equal

Standard Specifications Summary

Import Requirement: Any vehicle imported must meet all applicable EU type-approval standards and Danish national registration/import requirements (SKAT vehicle registration, Danish Motor Vehicle Inspection (Færdselsstyrelsen) compliance, EV/battery safety conformity, and applicable registration tax rules) prior to import and titling in Denmark.

Powertrain

75 kWh battery — 136 hp electric motor (Front-Wheel Drive) Up to 340 km range on a single charge (WLTP combined) 11 kW built-in on-board charger (EV only) 9-seat Combi body configuration

Doors & Seating

1 sliding door (side); side-hinged rear doors Double passenger seat, electrically heated, front Driver's seat, electrically heated, height adjustable, with armrest

Exterior

17-in. wheels with hub caps Dark-tinted rear windows Sound-absorbing windshield Electrically heated and adjustable side mirrors Fog lights

Interior & Technology

10-in. touchscreen with smartphone integration Digital instrumentation Multifunctional and heated leather steering wheel

Safety

Rear parking sensors

The vendor is required to submit a duty- and tax-free quote including shipping, registration fees, and warranty details. The vehicle is required to meet or exceed EU/Danish road worthiness requirements.  The contract will be a firm fixed priced contract.

Note:  US-made vehicles and Danish-made vehicles differ primarily in regulatory compliance and market preferences. US vehicles are built to meet American standards, which include specific lighting requirements such as amber turn signals and sealed-beam headlights, as well as odometers that measure in miles. In contrast, Danish vehicles adhere to European Union regulations, featuring E-marked lighting with rear fog lights and metric odometers in kilometers. Additionally, European emission standards for Danish cars are generally stricter, influencing engine design and fuel efficiency. Design and safety features may also differ to cater to local preferences and driving conditions in each market.

Offers are due by July 30, 2026 at 11:00 AM (local time).

For more detailed information, please contact:

Copenhagen Procurement Team

Phone: +45 3341 7100

E-mail: CopenhagenProcurement@state.gov

IMPORTANT!

 For proposals exceeding $40,000 USD (or the equivalent in local currency):  Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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