SAM #473101

Brookhaven National Laboratory seeks comprehensive relocation management services

Brookhaven National Laboratory (BNL), managed by Brookhaven Science Associates (BSA) for the U.S. Department of Energy (DOE), is seeking proposals for comprehensive relocation assistance program management services. - Government Buyer: - Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory for DOE - Procurement and Property Management Division - Services Requested: - Comprehensive relocation management for domestic, international, and Temporary Change of Station (TCS) moves - Program administration, policy development, and employee support - Household goods shipment, travel coordination, temporary housing, home sale/purchase/rental assistance - Compliance with federal regulations (DOE, FAR, DEAR, FTR, IRS) - Financial administration, audit controls, performance management, and reporting - Data security, confidentiality, records management, and transition support - Unique/Notable Requirements: - Contractor must provide a robust relocation management system - Emphasis on technical capabilities, past performance, financial controls, system security, and customer care - Offerors must meet minimum technical requirements to advance to oral presentations, including a system demonstration - Performance metrics for employee and employer satisfaction required - No specific OEMs or vendors are named in the solicitation - NAICS code: 531210 (Offices of Real Estate Agents and Brokers / Relocation Services)

Description

Solicitation: RFP No. 473101 – Relocation Services Organization: Brookhaven Science Associates (BSA), operator of Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE) Issue Date: July 8, 2026 Competition: Full and Open Competition NAICS: 531210 – Offices of Real Estate Agents and Brokers / Relocation Services (Size Standard: $15 Million)

Brookhaven Science Associates (BSA) is seeking proposals from qualified Offerors to administer and manage its Relocation Assistance Program. The selected Contractor will provide comprehensive domestic, international, and Temporary Change of Station (TCS) relocation services, including relocation planning, travel coordination, household goods movement, temporary lodging, home sale and purchase assistance, financial administration, regulatory compliance, reporting, and employee support.

This procurement will be conducted using a Best Value source selection process. 

Key Proposal Dates

Milestone                                          Date

RFP Issued                                       July 8, 2026

Questions Due                                  July 21, 2026 (5:00 PM EST)

Phase I Proposal Due                       August 7, 2026 (5:00 PM EST)

Oral Presentations                            September 2026

Estimated Award                               November 2026

Proposal Submission 

Phase I

Offerors shall submit:

Technical Proposal (Volume 1) Business/Price Proposal (Volume 2) Proposal Pricing Sheet (Enclosure 2)

The Technical Proposal and Business/Price Proposal must be submitted as separate volumes. Proposals shall be submitted electronically to the BSA Contractual Representative with "RFP 473101" in the subject line.

Evaluation Criteria

Phase I proposals will be evaluated using the following technical criteria:

Evaluation Factor                                                      Points

Technical Capabilities                                                  20

Past Performance & Qualifications                              25

Management, Financial & Compliance Capability        20

Systems Functionality, Data Management & Security  25

Customer Care & Employee Resources                       10

Total                                                                              100

To be considered technically responsive and eligible to advance to Phase II, an offeror must receive a minimum technical score of 70 out of 100 points.

Phase II

Offerors that advance to Phase II will be invited to participate in an Oral Presentation to the Source Selection Board (SSB) via video conference. The Oral Presentation will include a demonstration of the proposed relocation management system and a question-and-answer session. The presentation, including the question-and-answer session, shall not exceed one (1) hour.

Please refer to the Solicitation, including all enclosures and attachments, for complete proposal preparation instructions, submission requirements, evaluation criteria, contract terms and conditions, and all other applicable requirements.

BSA looks forward to your participation.

Thank you,  Cassandra (Cassie) Smith

BSA Contractual Representative

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