SAM #20155096

Procurement of Untrained Detection Canines for CBP Border Patrol K9 Center

CBP is seeking to procure up to 20 untrained detection canines for the Border Patrol K9 Center in El Paso, Texas. - Government Buyer: - U.S. Department of Homeland Security (DHS) - U.S. Customs and Border Protection (CBP) - U.S. Border Patrol Canine Academy - Products/Services Requested: - Up to 20 untrained detection canines - Breeds specified: German Shepherd, Dutch Shepherd, Belgian Malinois, Tervuren, or other approved working/herding breeds - Age requirement: 10-36 months - Canines must be healthy and meet medical, physical, and behavioral criteria - No part numbers or OEMs specified - Unique/Notable Requirements: - Canines will undergo CBP medical, physical, and behavioral evaluation - Delivery required within 60 days of award - Contractor responsible for transportation and retrieval costs - 6-month warranty for medical or behavioral issues; warranty replacement within 30 days - Breed conformance and quality assurance as per Statement of Work - Set aside for small businesses under NAICS code 112990 - Vendors must comply with CBP vetting and access requirements

Description

SUBJECT: Request for Quote (RFQ) for Untrained Canine – Detection Canines for the Border Patrol K9 Center in El Paso, TX

Quantity: up to 20 Canines

The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), has an anticipated requirement for obtaining canines in support of U.S. Customs and Border Protection (CBP) Office of Training and Development (OTD). In accordance with the Federal Acquisition Regulation (FAR) 12 and 13, this announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation will not be issued. The Government will make an award resulting from this solicitation to the responsible offeror whose conforming offer is the most advantageous to the Government. This solicitation is 100% set aside for small businesses. The North American Industry Classification System (NAICS) code is 112990 with a size standard of $2.75M. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2025-06 effective 8/27/2025. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.

The Government intends to award a firm-fixed-price purchase order.

This is not a credit card purchase, and instructions will be provided to the awardee for use of the System for Award Management / IPP.

Applicable Clauses and Provisions

See Attachment 1 – Applicable Clauses and Provisions

52.212-2 Evaluation – Commercial Products and Commercial Services

Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose conforming offer will be most advantageous to the Government, considering price and other factors. The evaluation factors, in descending order, are: Technical: See SOW Section 3. Canine Acceptance Criteria. Open order (if any) status Past Performance Price Technical and past performance, when combined, are relatively equivalent to price. As outlined below, technical and past performance will be evaluated first, with price considered in Phase II, Factor 5.

(b) Options: N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the specified acceptance time, shall result in a binding contract without further action. The Government may accept an offer (or part) before the expiration time unless a withdrawal notice is received before award.

End of provision

Additional CBP Clauses to be Incorporated in Purchase Order:

Contracting Officer's Authority (Mar 2003)

The Contracting Officer is the only person authorized to approve changes in this Delivery Order. Changes directed by anyone else will be considered unauthorized, and no adjustment will be made to the order price. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive requirements, or modify terms. No costs can be incurred before receipt of a fully executed Delivery Order or specific authorization from the Contracting Officer.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Aug 2022)

Beginning April 11, 2016, all payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). A proper invoice must comply with FAR 32.905(b) and the applicable Prompt Payment clause. The IPP website is: https://www.ipp.gov.

Documents required to be submitted as attachments to the IPP invoice: N/A

Contractors can obtain assistance with enrollment by contacting IPPCustomerSupport@fms.treas.gov or calling (866) 973-3131.

If unable to comply with IPP submission requirements, the contractor must submit a waiver request in writing to the contracting officer.

Attachment 2 - Canine Statement of Work.pdf

Refer to this attachment for all technical requirements in support of this effort.

Instructions for Quote Submission

Offerors shall complete Attachment 3 - Canine Proposal Information.xlsx and return it via email to JEFFREY.S.KREBS@cbp.dhs.gov. Quotes must be received no later than July 16th, 2026, 10:00 AM EST. Any questions or comments must be submitted in writing to the Contract Specialist by July 13th, 2026, 10:00 AM EST to the email provided. The Government reserves the right to post all questions and answers publicly.

Quote Submission Format:

The email subject line shall read: Vendor Name, PR Number (e.g., Doug's Dogs - PR 20141111) and include the completed Attachment 3. Label the Canine Proposal file with the Vendor Name and PR Number. Failure to follow this format will result in non-compliance and removal from evaluation.

Evaluation of Quotes

CBP intends to make a single award based on a tradeoff between price and non-price factors, considering the best value. Failure to provide the requested information will result in removal from the evaluation process.

Quotes will be evaluated under FAR Part 13.106-2(b). The Contracting Officer may award to other than the lowest priced quoter. The evaluation will proceed in phases:

Phase I (Pass/Fail) Breed Conformance: Offerors quoting breeds other than those specified will fail and be removed. Those matching the specified breeds will pass. Availability Date: Offerors quoting an availability date longer than 60 days from the estimated Purchase Order date will fail. Those with 60 days or less will pass.

Any offeror failing either factor in Phase I will be excluded from further consideration.

Phase II Remaining offerors will be ranked based on: Open Order: Preference to those with no open CBP canine orders not yet fully delivered. Past Performance: Preference to those with successful past performance delivering canines to CBP in the last three years. Price: Considered after Factors 3 & 4, especially for similar rankings. Canine Evaluation: Top-ranked offeror will be invited to deliver canines for physical, medical, and behavioral evaluation at the location specified. Transportation costs are the responsibility of the contractor.

Award Decision Canines failing to pass the evaluation will be returned at the contractor's expense within 7 days. If no canines pass, the offeror fails, and the quote is unacceptable. The purchase order may then be terminated and re-solicited.

Delivery Location: US Customs and Border Protection 11617 Iron Soldiers Way El Paso, TX 79903

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