Texas DIR/ESBD #2026-1187

Texas Tech University Mail Processing Services Solicitation

Texas Tech University (TTU) is seeking qualified firms to provide comprehensive mail processing services for campus-wide correspondence. - Government Buyer: - Texas Tech University, Procurement Services - Scope of Services: - Preparation, processing, and distribution of various types of mail, including express mail, certified mail, magazines, marketing materials, and more - Services include printing, folding, inserting, sealing, labeling, packaging, tabbing, metering, and delivery to the United States Postal Service - Proposers must process and mail at least 100,000 pieces annually - Strict time-sensitive deadlines must be met - Vendor must be located within one hour's drive of TTU - Notable Requirements: - Strict data security and confidentiality - Compliance with NIST 800-53 or comparable cybersecurity standards - Accessibility standards (WCAG 2.1, 1 TAC 206/213) - Disclosure of any use of artificial intelligence - Competitive nonprofit postage rates - Contract Details: - Non-exclusive contract with no guaranteed minimum volume or value - Four-year base term with up to four one-year renewal options - Pricing firm for 24 months, with possible annual increases up to 3% - No specific OEMs or vendors are named in the solicitation

Description

Texas Tech University is seeking proposals from qualified and experienced firms to provide comprehensive mail processing services. These services include preparation, processing, and distribution of correspondence such as printed express mail, certified mail, magazines, and marketing materials to various audiences including students, parents, donors, and alumni. The services will be requested on an as-needed basis, and the contract will be non-exclusive with no guaranteed minimum volume or contract value. Multiple awards may be made at the university's discretion.

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