Minnesota Supplier Systems #G0210-2000018428

Minnesota Solicitation for Hotel, Conference, and Catering Services for OMHDD 2026 Meeting

This opportunity seeks a qualified provider for hotel accommodations, conference facilities, and catering services for the Minnesota Office of Ombudsman for Mental Health and Developmental Disabilities (OMHDD) 2026 All Staff Business Meeting. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement (Buyer: Trevor Caldwell) - Event Details: - Conference for approximately 27-30 attendees - Event must be held in one of the following Minnesota counties: Washington, Stearns, Crow Wing, St. Louis, or Kandiyohi - Products and Services Requested: - Lodging: - 6 single occupancy rooms for 3 nights (supervisors/managers) - 24 single occupancy rooms for 2 nights (other attendees) - Conference Facilities: - General session meeting room (U-shape, tables/chairs, private, internet access) - Mother's room (private, lockable, comfortable chair, electrical outlet) - Prayer room (private, accessible) - Audio-visual equipment and technical support (projector, screen, microphone, power strips, cords) - Catering: - Buffet breakfast (Days 3 & 4), lunch (Day 3), dinner (Days 2 & 3), all-day beverage service (Days 2-4) - Additional Services: - Shuttle transportation if facilities are not within 1/4 mile - Parking for attendees - Unique/Notable Requirements: - Facilities must be clean, well-maintained, ADA compliant, and meet safety codes - No minimum guarantees on lodging or meals - Compliance with Minnesota diversity, inclusion, workforce, and equal pay certification requirements - Responses must be submitted electronically via the SWIFT Supplier Portal - No specific OEMs or vendors are named; opportunity is open to all qualified suppliers able to meet requirements

Description

This is a formal Request for Proposal (RFP) issued by the State of Minnesota for the OMHDD 2026 All Staff Business Meeting. The solicitation seeks responses to provide hotel accommodations, conference space, and catering services for the event. The contract term is anticipated from August 1, 2026, or the date of contract execution, through July 31, 2027. Responses must be submitted through the SWIFT Supplier Portal by July 29, 2026, and questions must be submitted by July 21, 2026.

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