Minnesota Supplier Systems #2000018480

Minnesota DNR Solicits Event Space, Lodging, and Catering for 2026 All-Staff Meeting

The Minnesota Department of Natural Resources (DNR) is seeking proposals for hosting the 2026 LAM All-Staff Meeting in Northeast Minnesota. - Government Buyer: State of Minnesota, Department of Natural Resources (DNR) - Location: Carlton or St. Louis County, Northeast Minnesota - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Lodging for up to 120 attendees (single and double occupancy rooms) - Conference and breakout rooms equipped with AV (projectors, microphones, sound equipment, Wi-Fi, tables, chairs) - Catering services including breakfast, lunch, dinner, breaks, and all-day beverage service - Parking for attendees - Shuttle services if lodging, conference, and parking are not within 1/4 mile of each other - Notable Requirements: - All services must be within close proximity or shuttle service must be provided - All charges must be listed in the price schedule; unlisted items will not be paid - Facility must be clean, well-maintained, and provide adequate space - Compliance with Minnesota's diversity and inclusion procurement goals - Detailed cancellation policies required - The contract covers planning, execution, and wrap-up of the event

Description

The State of Minnesota Department of Natural Resources (DNR) is soliciting bids to establish a contract for event space, lodging, and catering for the LAM All-Staff Meeting 2026. The event will accommodate up to 120 attendees and is to be held in Northeast Minnesota (Carlton or St. Louis County) on preferred dates of September 30 and October 1, 2026, with alternate dates available. The contract includes provision of conference space with AV equipment and catering services. Responses must be submitted electronically via the Supplier Portal by July 16, 2026.

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