SAM #FA485526Q0033

VTC System Upgrade, Integration, and Maintenance at Cannon AFB

This opportunity involves the Department of Defense's 27th Special Operations Support Squadron at Cannon Air Force Base seeking a contractor to upgrade, restore, and maintain video teleconferencing (VTC) systems in multiple rooms. - Government Buyer: - Department of Defense, 27th Special Operations Support Squadron, Cannon Air Force Base - OEMs and Vendors Mentioned: - Crestron (DigitalMedia systems, control systems, touch screens, amplifiers, microphones, speakers) - Cisco (Webex Codec Plus, Webex Room Navigator) - Products/Services Requested: - Installation of 4K professional displays (2 units, TAA compliant, no Wi-Fi/Bluetooth) - Crestron DigitalMedia 4K presentation and signal extension systems (multiple transmitters, receivers, controllers) - AI-powered 4K PTZ cameras with auto-tracking (2 units) - Cisco Webex conferencing hardware (Codec Plus, Room Navigator) - Audio DSP, amplifiers, in-ceiling speakers, ceiling array microphones - HDMI distribution, USB extenders, power protection (UPS, surge protectors, conditioners) - Programmable electronic message signs, managed network switch - All necessary cabling, adapters, mounting hardware, and integration materials - Replacement parts and professional AV components for existing system repairs - Services Requested: - Full installation, integration, configuration, and operational testing of new VTC systems in Rooms 119 and 121 - Troubleshooting, repair, and restoration of existing VTC system in Room 515 (Building 724) - Demonstration of full system functionality, including support for Microsoft Teams, Zoom, and Webex via BYOD (laptop connectivity) - One-year warranty on new installations - Four option years of annual maintenance and support, including remote and onsite troubleshooting, diagnostics, and corrective maintenance - Unique/Notable Requirements: - All equipment must be TAA compliant and support secure government collaboration platforms - Systems must enable seamless BYOD (Bring Your Own Device) operation for web-based conferencing - Contractor must provide all labor, materials, and demonstrate operational capability before acceptance - Strict timelines: 180 days for new installations, 90 days for repairs - Option years for ongoing support and maintenance

Description

DESCRIPTION OF SERVICES

The contractor shall provide all labor, materials, equipment, tools, materials, supervision, and services necessary to restore and upgrade the 27 SOSS Video Teleconference system to support Government provided bring-you-own-device (BYOD) laptop connectivity. The completed system shall allow users to connect a Government laptop and conduct video teleconference meetings using Microsoft Teams or other web-based collaboration platforms.

Room 515 VTC System

The existing VTC system includes installed display, camera, audio, and associated connectivity components. The Government has identified that one camera and one television display are not currently functioning as intended due to suspected connection or signal-path issues. The Government understands the physical devices are operational; however, the system does not correctly provide full end-to-end connectivity for video teleconference use. This may be due to wires on the floor around the podium being frayed and damaged due to individuals tripping and stepping on them.

The contractor shall troubleshoot, repair, configure, replace, or provide necessary connection hardware, adapters, converters, cabling, control interfaces, or similar components required to restore system functionality. The contractor shall ensure all connected VTC devices communicate properly and that the system supports laptop-based VTC operation.

Room 119 & 121 VTC System

Rooms 119 & 121 require new, complete, fully functional video teleconferencing systems. The contractor shall furnish and install all equipment, cabling, adapters, mounting hardware, configuration, programming, and incidental materials required to provide laptop-based Microsoft Teams VTC capability in each room.  The completed system(s) shall allow Government users to connect a Government-furnished laptop to conduct video teleconference meetings using the room display, camera, microphone, and speaker system. 

Room 119 and 121 have a partition separating the rooms but will operate as one VTC system.

QUESTIONS

Offerors may submit written questions by the solicitation questions deadline, NLT 10 July 2026, 11:59am MDT. The Government will provide responses through a solicitation amendment as an attachment labeled "Questions & Answers".

IMPORTANT DATES

Email questions to John Ambrus at john.ambrus.2@us.af.mil and Peter Iannuzzo at peter.iannuzzo@us.af.mil NLT 10 July 2026, 11:59am MDT. Email quotes along with any additional documents to John Ambrus at john.ambrus.2@us.af.mil and Peter Iannuzzo at peter.iannuzzo@us.af.mil NLT 14 July 2026 @ 4pm MDT.

SITE VISIT

A site visit will not be conducted for this requirement. Offerors shall base their quotes on the information provided in this solicitation, including the Performance Work Statement (PWS), VTC diagram, floor plan, room descriptions, and any Government-provided responses to questions. Offerors may submit written questions by the solicitation questions deadline. The Government will provide responses through a solicitation amendment, as applicable.

TESTING AND ACCEPTANCE

Prior to acceptance, the contractor shall demonstrate full functionality of the installed VTC system in each room. Testing shall include, at a minimum, connecting a Government-furnished laptop, joining a live or simulated Microsoft Teams meeting, displaying video to the room display system, receiving camera input from the room camera system, and verifying functional audio input/output between the room and the connected laptop.

The Government will consider the system acceptable when each room can successfully conduct a laptop-based VYC meeting with functional display, camera, microphone, and speaker capability, and when the installation is complete.

**Offerors shall review the PWS and all attachments for the complete requirement. The solicitation description is a summary only. If any inconsistency exists between the solicitation description and the PWS, the PWS shall contract unless otherwise stated by the Contracting Officer.

ATTACHMENTS

1. Performance Work Statement Rooms 119 & 121

2. Performance Work Statement Room 515

3. VTC Diagram

4. Offeror Information and Certification

5. Conflict of Interest Statement

6. Clauses & Provisions

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