New York State Contract Reporter #26-037

Preventive Maintenance and Repair Services for HVAC and Refrigeration Systems at Sagamore Children's Psychiatric Center

This opportunity seeks a qualified contractor to provide comprehensive preventive maintenance and repair services for HVAC, refrigeration, and ancillary equipment at the Sagamore Children's Psychiatric Center in Dix Hills, NY. - Government Buyer: - New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services - Facility: Sagamore Children's Psychiatric Center - Scope of Work: - Preventive maintenance and time/material repair services for a wide range of HVAC and refrigeration equipment - Air handling units, compressors, chillers, pumps, fan coil units, refrigeration units, water heaters, pool heaters, variable frequency drives, exhaust fans, expansion tanks - Scheduled quarterly, semi-annual, and annual maintenance tasks - Emergency and specialty repairs as needed - Coordination with other contractors for building management systems and water treatment - Products/Services Requested: - Preventive maintenance for: - 13 air handling units (quarterly and annual) - 2 pneumatic air compressors (semi-annual) - 2 energy recovery ventilators (quarterly and semi-annual) - 5 packaged terminal air conditioning units (semi-annual) - 10 split system air conditioning units (annual) - 141 fan coil units (semi-annual and annual) - 22 variable frequency drives (annual) - 34 fans (semi-annual) - 1 storage tank water heater (semi-annual) - 2 gas-fired water heaters (semi-annual) - 8 electric water heaters (semi-annual) - 1 pool heater (annual) - 14 continuous operation pumps (quarterly) - 12 seasonal hot water pumps (semi-annual) - 2 secondary chilled water pumps (semi-annual) - 2 expansion tanks (annual) - 3 walk-in refrigeration/freezer units (semi-annual) - Material allowance for repairs ($100,000) - Labor rates for straight time, overtime, and training - Unique/Notable Requirements: - Mandatory site visit for bidders - MWBE participation goal: 30% (including 6% SDVOB) - Compliance with prevailing wage laws and quarterly reporting - Electronic bid submission required - No specific OEMs or part numbers are mandated; service provision is the focus - Past contracts awarded to Hi Tech Air Conditioning Service, Inc.

Description

The New York State Office of Mental Health and the Sagamore Children's Psychiatric Institute are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide HVAC system maintenance services at 197 Half Hollow Rd, Dix Hills, NY 11746. The contract term is from February 1, 2027, to January 31, 2032. Bidders must submit their bids using the provided bid quote sheet and attend a mandatory site visit scheduled for July 20, 2026. The procurement includes specific Minority and Women Business Enterprise (MWBE) participation goals totaling 30%, with a 6% goal for Service-Disabled Veteran-Owned Business (SDVOB).

View original listing