SAM #36C26026R0102

Pharmacy Cache HVAC System Repair and BMS Integration at Mann-Grandstaff VA Medical Center

This opportunity seeks qualified small businesses for a Pharmacy Cache HVAC Repair project at the Mann-Grandstaff VA Medical Center in Spokane, WA. - Government Buyer: - Department of Veterans Affairs, Spokane Healthcare System, Mann-Grandstaff VA Medical Center - Project Scope: - Removal and disposal of existing through-wall air conditioning equipment - Installation of a new 30-space, 100-amp 3-phase subpanel with bolt-on breakers - Installation of a fully compliant HVAC system, including air-source unitary heat pumps and refrigerant piping - Installation of a stand-alone humidifier (Aprilaire 865 or similar) with water purification system - Full integration with the existing campus Building Management System (BMS), specifically Schneider control system - Installation of a BACnet-compliant Direct-Digital Control (DDC) system for HVAC - Electrical installations, including panelboards, wiring, grounding, and surge protection - System testing, commissioning, startup, and operational verification - Delivery of as-built drawings, equipment specifications, BMS configuration documentation, O&M manual, and warranty documents - Products/Services Requested: - Air-source unitary heat pumps (Fed Spec A-A-50502 compliant) - Stand-alone humidifier (Aprilaire 865 or equivalent) - BACnet-compliant DDC system - Electrical and HVAC ductwork components - Notable Requirements: - All work must comply with ASHRAE, NFPA, NEC, SMACNA, and other relevant standards - Integration with Schneider BMS controls - One-year warranty on materials and installation - Compliance with Buy American provisions and small business subcontracting limitations - No specific OEMs are mandated, but Aprilaire is referenced as a basis of design for the humidifier.

Description

Sources Sought Solicitation Number 36C26026R0102 This is a Sources Sought announcement only. This is not a request for proposals, quotations, or bids; nor a synopsis of a proposed contract action under FAR Subpart 5.2 and no contract shall be awarded from this notice. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information requests. No solicitation is currently available. Draft documents (PWS, Drawings, Specifications, etc.) are subject to change. This notice is for market research purposes to gain knowledge of interest, capabilities, and qualifications of interested Small Business firms. Responses to this Sources Sought may shape the acquisition strategy in developing a competitive requirement. Not responding to this notice does not preclude participation in any future or potential solicitation. It is the intent of the VA to use the information gathered for market research purposes only. The decision to set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) will rest on responses to this Sources Sought. Failure to respond may deem you non-responsive. Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 20, is conducting market research for a Grease Trap Replacement Contract. Work is in Spokane, WA for the Mann-Grandstaff VA Medical Center. During the contract period, the facility staff will identify projects for task orders that will be issued by the Contracting Officer. The Contracting Officer has the right to withdraw proposed task orders before and after the receipt of the Contractor s proposal for the requested task orders. The Contractor will repair the Pharmacy Cache HVAC system to ensure required humidity, temperature control, and ventilation requirements are met while providing Building Management System (BMS) control to existing campus system. The contractor shall provide all supervision, labor, tools, materials, equipment, installation, training, commissioning documentation, O&M documentation, and one-year warranty of materials and installation in accordance with the PWS and Specifications. The estimated magnitude for this project is between $100,000 and $250,000. Sources are being sought for firms with a North American Industry Classification System (NAICS) code of 238220 Plumbing, Heating, and Air-Conditioning Contractors, PSC Z1DA and with a Small Business Size Standard of $19.0 million. Sources are highly encouraged to respond to this notice. After review of the responses to this notice, and if the Government still plans to proceed with this project, a separate pre-solicitation announcement will be published on www.SAM.gov. Responses to this announcement are not an adequate response to any future solicitation announcement. Responses are requested with the following information and shall not exceed a total of 2 (two) pages. Email subject line needs to contain the solicitation number 36C26026R0102. Please provide the following information: Contact information: Name, address, SAM.gov UEI number, and points of contact with telephone numbers and e-mail addresses. Business Size/Classification (based on NAICS 238220): Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) Capabilities Statement: Description of capabilities to perform services as described above and project experience demonstrating relevant experience similar to those described. Include bonding capability information that is consistent with estimated magnitude. Govt. does not have a waiver to Buy American. SDVOSB or VOSB businesses please include statement on maintaining compliance with VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. All other socio-economic businesses please include statement on maintaining compliance with FAR 52.219-14 Limitations on Subcontracting. Time: Based on the information provided, please estimate the total project time in days. Products: 52.225-1 Buy American-Supplies, 52.225-2 Buy American Certificate, 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act, 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate, 52.225-5 Trade Agreements, 52.225-6 Trade Agreements Certificate, 52.225-10 Notice of Buy American Requirement-Construction Materials and 52.225-9 Buy American-Construction Materials or 52.225-11 Buy American-Construction Materials under Trade Agreements 52.225-12 Notice of Buy American Requirement-Construction Materials under Trade Agreements will apply to any subsequent procurement action. Identify any supplies/products that may conflict with the Buy American requirements. Also, identify and any potential supplies/materials with long lead time estimates. Past Performance/experience: Provide information on contracts of similar scopes of work or construction contracts, briefly describe no more than three (3) contracts (or specific task orders) completed within the past five years of the issue date of this Sources Sought notice. The past performance information should include: Project Title/Contract Number Location: City, State General description of the construction to demonstrate relevance to the proposed project Offerors role Dollar value of contract Name of the company, agency, or government entity for which the work was performed What types of information is required to submit accurate offers? If submitting past performance/experience on a project in the role of a subcontractor, include the Prime Contractor s name and a quantifiable amount (percentage) of the project your company contributed to the overall scope of work. Note: Do not include Proprietary, classified, confidential, or sensitive information in responses. NO RESPONSES WILL BE ACCEPTED BY FAX OR TELEPHONE. Responses will not be returned. Telephonic or fax responses will not be honored. Please respond by email only. Send responses to the Contract Specialist, Quyen Mai at Quyen.Mai@va.gov. Responses will be accepted until July 15, 2026, 2:00 PM PDT.

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