SAM #36C25926Q0601

Biomedical Scope and Probe Maintenance & Repair Services for VA Eastern Colorado Healthcare System

This opportunity is for comprehensive maintenance and repair services for biomedical scopes and probes at the VA Eastern Colorado Healthcare System and its affiliated clinics. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, Eastern Colorado Healthcare VA (Aurora, CO) - OEMs and Vendors Mentioned: - Olympus America Inc. - Stryker Corporation - Verathon Inc. - GE Healthcare - Integrated Medical Devices Inc. - Leica Microsystems Inc. - UROVIU Corp. - Richard Wolf Medical Instruments Corp. - Smith & Nephew Inc Endoscopy - Cogentix Medical Inc (CGNT) - Dermlite LLC - Philips Healthcare North America - General Electric Company - CooperSurgical, Inc. - Healthmark Industries Co Inc - United Hospital Supply Corp - PCI Medical Inc - Phillips Corporation - Defense Logistics Agency (DLA) - Abbott Laboratories - BK Medical Systems Inc - FUJIFILM SonoSite Ltd - FUJIFILM SONOSITE INC - Pathway Medical Technologies Inc - Samsung Electronics America Inc. - Faxitron Bioptics LLC a Hologic Co - Unisensor USA, Inc. - Mindray North America - Medistim USA Inc - Products/Services Requested: - Scheduled preventive maintenance and unscheduled repair services for a wide range of endoscopes, ultrasound probes, and related medical equipment - Equipment includes models such as Olympus CLV-190, Stryker 502-539-010, Verathon GLIDESCOPE GVL 0574, GE Healthcare C5-1, Philips L12-4, and many others - Services must include annual preventive maintenance, rapid unscheduled repairs (4-hour onsite response), and supply of OEM parts within 24 hours - All work must comply with OEM specifications and include software/hardware updates, leak testing, and cosmetic restoration - Unique/Notable Requirements: - Contractor must provide all labor, parts, and materials - Unscheduled maintenance is capped at $130,000 per year - Response time for unscheduled repairs is 4 hours onsite, with parts delivered within 24 hours - All preventive maintenance must be completed by the end of each calendar year - Services must be performed Monday through Friday, 8:00 AM to 5:00 PM MST, excluding federal holidays - Compliance with all applicable federal, state, and local laws, and service contract labor standards - Award will be made on an all-or-nothing basis - Technical, price, and past performance volumes required in proposals

Description

Biomed Scope and Probe Repair for Eastern Colorado Healthcare System (ECHCS) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00am MT, July 10, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, July 17, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0601. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 811210 Commercial and Industrial Machinery and Equipment Repair and Maintenance with a business size standard of $34.0 Million. This solicitation is unrestricted. List of Line Items Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 0001 Scheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkBase Year: 9/1/2026-8/31/2027 1 JB $ $ 0002 Unscheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkBase Year: POP:9/1/2026-8/31/2027NOT TO EXCEED 1 JB $130,000.00 $130,000.00 1001 Scheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 1: 9/1/2027-8/31/2028 1 JB $ $ 1002 Unscheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 1: 9/1/2027-8/31/2028NOT TO EXCEED 1 JB $130,000.00 $130,000.00 2001 Scheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 2: 9/1/2028-8/31/2029 1 JB $ $ 2002 Unscheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 2: 9/1/2028-8/31/2029NOT TO EXCEED 1 JB $130,000.00 $130,000.00 3001 Scheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 3: 9/1/2029-8/31/2030 1 JB $ $ 3002 Unscheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 3: 9/1/2029-8/31/2030NOT TO EXCEED 1 JB $130,000.00 $130,000.00 4001 Scheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 4: 9/1/2030-8/31/2031 1 JB $ $ 4002 Unscheduled Maintenance for Endoscopes and Probes in accordance with the Statement of WorkOption Year 4: 9/1/2030-8/31/2031NOT TO EXCEED 1 JB $130,000.00 $130,000.00 Grand Total ($) $ Description of Requirements The requirement is for Biomed Scope and Probe Repair, please reference attached Statement of Work (SOW). Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS), located at: Department of Veterans Affairs VA Eastern Colorado Healthcare System 1700 N. Wheeling St. Aurora CO 80045 *Includes the Eastern Colorado Healthcare System and all affiliated Community-Based Outpatient Clinics 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical Capability; (II) Price; and (III) Past Performance Volume I - Technical Capability The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The offeror shall price the base and all option year line items. Volume III - Past Performance Offerors shall submit a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation, past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent, past performance is defined as not more than five years from the RFQ release date of this solicitation. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor I. Technical Capability Factor II. Price Factor III. Past Performance Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor I. Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to meet the Government requirement, as stated in Factor 1, shall not be selected regardless of price. Factor III. Past Performance: The Government will evaluate on how well the offeror identified performance relates to the requirement procured under the SOW for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence. The Government may use other methods to evaluate past performance, including but not limited to review of Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and as appropriate, the Defense Contract Management Agency (DCMA) Acquisition Information Repository, accessible through the Defense Technical Information Center website. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s). (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. The following RFO clauses are incorporated by reference: NumberTitleSource 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute 52.203-17Contractor Employee Whistleblower RightsStatute 52.203-19Prohibition on Requiring Certain Internal Confidentiality Agreements or StatementsStatute 52.204-9Personal Identity Verification of Contractor PersonnelOther 52.204-13System for Award Management MaintenanceStatute 52.204-91Contractor identificationOther 52.209-6Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for DebarmentStatute 52.209-9Updates of Publicly Available Information Regarding Responsibility MattersStatute 52.209-10Prohibition on Contracting with Inverted Domestic CorporationsStatute 52.219-4Notice of Price Evaluation Preference for HUBZone Small Business ConcernsStatute 52.219-6Notice of Total Small Business Set-AsideStatute 52.219-6 with Alt INotice of Total Small Business Set-Aside, with Alternate IStatute 52.219-8Utilization of Small Business ConcernsStatute 52.219-9Small Business Subcontracting PlanStatute 52.219-9 with Alt ISmall Business Subcontracting Plan, with Alternate IStatute 52.219-9 with Alt IISmall Business Subcontracting Plan, with Alternate IIStatute 52.219-9 with Alt IIISmall Business Subcontracting Plan, with Alternate IIIStatute 52.219-9 with Alt IVSmall Business Subcontracting Plan, with Alternate IVStatute 52.219-14Limitations on SubcontractingStatute 52.219-16Liquidated Damages Subcontracting PlanStatute 52.219-33Nonmanufacturer RuleStatute 52.222-3Convict LaborEO 52.222-19Child Labor Cooperation with Authorities and RemediesEO 52.222-35Equal Opportunity for VeteransStatute 52.222-35 with Alt IEqual Opportunity for Veterans, with Alternate IStatute 52.222-36Equal Opportunity for Workers with DisabilitiesStatute 52.222-36 with Alt IEqual Opportunity for Workers with Disabilities, with Alternate IStatute 52.222-37Employment Reports on VeteransStatute 52.222-40Notification of Employee Rights Under the National Labor Relations ActEO 52.222-41Service Contract Labor StandardsStatute 52.222-42Statement of Equivalent Rates for Federal HiresStatute 52.222-43Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)Statute 52.222-44Fair Labor Standards Act and Service Contract Labor Standards-Price AdjustmentStatute 52.222-50Combating Trafficking in PersonsStatute 52.222-50 with Alt ICombating Trafficking in Persons, with its Alternate IStatute 52.222-51Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment RequirementsOther 52.222-53Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services RequirementsOther 52.222-54Employment Eligibility VerificationEO 52.222-62Paid Sick Leave Under Executive Order 13706EO 52.223-9Estimate of Percentage of Recovered Material Content for EPA-Designated ItemsStatute 52.223-9 with Alt IEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate IStatute 52.223-11Ozone-Depleting Substances and High Global Warming Potential HydrofluorocarbonsStatute 52.223-12MaintenanceStatute 52.223-20AerosolsStatute 52.223-21FoamsStatute 52.223-23Sustainable Products and ServicesStatute 52.224-3Privacy TrainingStatute 52.224-3 with Alt IPrivacy Training, with Alternate IStatute 52.225-1Buy American-SuppliesStatute 52.225-1 with Alt IBuy American-Supplies, with Alternate IStatute 52.225-3Buy American-Free Trade Agreements-Israeli Trade ActStatute 52.225-3 with Alt IIBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IIStatute 52.225-3 with Alt IIIBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IIIStatute 52.225-3 with Alt IVBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IVStatute 52.225-5Trade AgreementsStatute 52.225-19Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United StatesOther 52.225-26Contractors Performing Private Security Functions Outside the United StatesStatute 52.226-4Notice of Disaster or Emergency Area Set-AsideStatute 52.226-5Restrictions on Subcontracting Outside Disaster or Emergency AreaStatute 52.226-8Encouraging Contractor Policies to Ban Text Messaging While DrivingEO 52.229-12Tax on Certain Foreign ProcurementsStatute 52.232-29Terms for Financing of Commercial Products and Commercial ServicesStatute 52.232-30Installment Payments of Commercial Products and Commercial ServicesStatute 52.232-33Payment by Electronic Funds Transfer System for Award ManagementStatute 52.232-34Payment by Electronic Funds Transfer Other than System for Award ManagementStatute 52.232-36Payment by Third PartyStatute 52.232-40Providing Accelerated Payments to Small Business SubcontractorsStatute 52.232-90Fast Payment ProcedureStatute 52.233-3Protest After AwardStatute 52.233-4Applicable Law for Breach of Contract ClaimStatute 52.240-91Security Prohibitions and ExclusionsStatute 52.240-91 with Alt ISecurity Prohibitions and Exclusions, with Alternate IStatute 52.240-92Security RequirementsOther 52.240-92 with Alt IISecurity Requirements with Alternate IIOther 52.240-93Basic Safeguarding of Covered Contractor Information SystemsOther 52.244-6Subcontracts for Commercial Products and Commercial ServicesStatute 52.247-64Preference for Privately Owned U.S.-Flag Commercial VesselsStatute 52.247-64 with Alt IPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate IStatute 52.247-64 with Alt IIPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate IIStatute Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option may be exercised more than once, but the total extension shall not exceed 6 months. The Contracting Officer may exercise the option by written notice within 30 days. 52.217-9 Option to Extend the Term of the Contract (MAR 2000): The Government may extend the contract by written notice within 30 days, with a preliminary notice at least 45 days before expiration. The total duration including options shall not exceed 5 years. 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026): The Contractor agrees not to engage in racially discriminatory DEI activities, will provide information for compliance, and report violations. The Contractor must include this clause in subcontracts. VAAR Clauses incorporated by reference include: NumberTitle VAAR 852.203-70Commercial Advertising (MAY 2018) VAAR 852.232-72Electronic Submission of Payment Requests (NOV 2018) VAAR 852.246-71Rejected Goods (OCT 2018) VAAR 852.222-71Compliance with Executive Order 13899. (DEVIATION) (APR 2025) VAAR 852.233-70Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71Alternate Protest Procedure (OCT 2018) RFO 52.252-1, Solicitation Provisions Incorporated by Reference, states that provisions or clauses must be completed and submitted with the quotation. Copies are available online or from the contracting officer. The following provisions are to be incorporated by reference: NumberTitleSource 52.203-11Certification and Disclosure Regarding Payments to Influence Certain Federal TransactionsStatute 52.203-18Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-RepresentationStatute 52.204-7System for Award Management RegistrationStatute 52.204-7 with Alt ISystem for Award Management Registration, with Alternate IStatute 52.204-90Offeror IdentificationStatute 52.207-6Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)Statute 52.209-12Certification Regarding Tax MattersStatute 52.219-2Equal Low BidsStatute 52.222-18Certification Regarding Knowledge of Child Labor for Listed End ProductsE.O. 52.222-48Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment CertificationOther 52.222-52Exemption from Application of the Service Contract Labor Standards for Certain Services-CertificationOther 52.222-56Certification Regarding Trafficking in Persons Compliance PlanStatute 52.223-4Recovered Material CertificationStatute 52.225-2Buy American CertificateStatute 52.225-4Buy American-Free Trade Agreements-Israeli Trade Act CertificateStatute 52.225-6Trade Agreements-CertificateStatute 52.225-20Prohibition on Conducting Restricted Business Operations in Sudan-CertificationStatute 52.225-25Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and CertificationsStatute 52.226-3Disaster or Emergency Area RepresentationStatute 52.229-11Tax on Certain Foreign Procurements Notice and RepresentationStatute 52.240-90Security Prohibitions and Exclusions Representations and CertificationsStatute The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, July 17, 2026. For inquiries, contact: Noaa Lanotte Noaa.Lanotte@va.gov

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