SAM #70Z03326Q2019000008

U.S. Coast Guard Air Station Port Angeles Fire Alarm and Sprinkler System Repairs

This opportunity involves the U.S. Coast Guard Air Station Port Angeles seeking contractor services for fire alarm and sprinkler system repairs across multiple buildings. - Government Buyer: - U.S. Coast Guard, Air Station Port Angeles - Contact: LT Alec MacLeod - Scope of Work: - Troubleshooting fire alarm and sprinkler systems (up to 36 hours) - Replacement of nine fire pump gauges - Repair of water motor gongs - Clearing vegetation around sprinkler valves - Installation of supervisory or breakaway locks on sprinkler systems - System commissioning and performance verification - Site cleanup - Requirements: - Contractors must provide all labor, materials, equipment, transportation, and supervision - One-year workmanship warranty required - Deliverables include troubleshooting reports, proposals for additional repairs, safety plans, manuals, and commissioning results - Technician and firm certifications, test instrument lists, and calibration certificates must be supplied - No specific OEMs or part numbers are mentioned in the solicitation - Set aside for small businesses under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) - Firm-fixed-price purchase order anticipated - Period of performance is 60 days from award, with all on-site work to be completed within 30 days of project start

Description

DESCRIPTION OF REQUIREMENT:

The U.S. Coast Guard requires services for the contractor to provide all labor, equipment, material, transportation, supervision, services and items necessary to repair multiple fire alarm and sprinkler systems across various buildings at USCG Air Station Port Angeles, WA. Existing systems have been identified with deficiencies that compromise operational readiness, including inoperable gongs, broken valves, obstructed access points, and gauges requiring replacement. The Government intends to issue a firm-fixed-price purchase order for this project. The full scope of work and specifications are included in the solicitation documents.

PROJECT ADDRESS:

U.S. Coast Guard Air Station Port Angeles 1 Ediz Hook Rd Port Angeles, WA. 98362 United States

CLASSIFICATION:

This acquisition is set-aside 100% for SMALL BUSINESS. The associated NAICS code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors

Where Federal Acquisition Regulation clause language is inconsistent with FAR 13.004, Legal Effect of Quotations, that language is hereby tailored in accordance with FAR 12.302 to be consistent with a request for quotations. This tailoring includes but is not limited to the following: In accordance with FAR 13.004, a quotation is not an offer, and any clause provision to the contrary is hereby modified to be consistent with FAR 13.004. Where the word "offer/offeror" or a derivative of that word appears, it is changed to "quote/quoter" or a derivative of that word.

SITE VISIT:

A site visit will be arranged for interested offerors. All interested offerors must arrive no later than five minutes prior to their RSVP'd start time.  Each offeror is highly encouraged to visit the site to provide the government with an accurate and competitive offer but is not required to submit a quote.

Site Visit Date: July 22nd, 2026.

Site Visit Time: 10:00 AM Pacific Time.

Location: U.S. Coast Guard

Air Station Port Angeles 1 Ediz Hook Rd. Port Angeles, WA 98362 United States

Please E-mail Alec MacLeod at Alexander.J.MacLeod@uscg.mil to RSVP for the site visit no later than July 20th, 2026.

QUESTIONS:

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist at lyndon.c.wolfe@uscg.mil with solicitation RFQ number 70Z03326Q2019000008 in subject line.  Questions regarding the statement of work (SOW) will be forwarded to the technical expert for an accurate response.  All responses will be uploaded for an equal and fair solicitation to all interested vendors on solely SAM.gov.  No more questions will be answered after 3:00 PM PDT on July 24th, 2026.

SUBMISSION OF QUOTES:

Prohibition on Extraneous Material: Do not submit any unnecessary documents, promotional marketing materials, general company history brochures, or generic cover letters. Quotes must contain only the specific information requested below. Extraneous documents will not be evaluated and may be counted against your page limits.

Quotes must be submitted electronically to lyndon.c.wolfe@uscg.mil by the date and time specified in this solicitation. Incomplete submissions may be considered unresponsive and ineligible for award.

A complete submission shall consist of the following three parts:

Part 1: SF 1449

Complete and sign the provided Standard Form (SF) 1449. Insert the total firm-fixed-price bid in the appropriate blocks on the SF 1449.

Part 2: Price Quotation

A detailed Price Breakdown for the total firm-fixed-price. The Price Breakdown shall not exceed one (1) page. The breakdown must, at a minimum, separate the costs for the following major tasks:

<ul>
    <li>Systems Troubleshooting</li>
    <li>Replacement of Fire Pumps</li>
    <li>Repair/Maintenance of all Wet Sprinkler Systems</li>
    <li>Installation of supervisory or breakaway locks as required</li>
    <li>Final Performance Verification of all new and repaired components.</li>
    <li>Site Cleanup</li>
    <li>Labor Hours &amp; Wages</li>
</ul>
</li>

Part 3: Technical Proposal

The Technical Proposal shall not contain any pricing information. The Technical Proposal shall not exceed two (2) pages in length. It must provide a clear, concise narrative demonstrating the quoter’s understanding of and ability to meet the requirements of the Statement of Work (SOW). The proposal must include:

Technical Approach: A step-by-step description of how the quoter will perform the work, including mobilization, inspection, and repair of fire alarm and sprinkler systems. List of Major Materials and Equipment: A list of the key materials and equipment proposed for the project. This list is for technical evaluation purposes to ensure compliance with the SOW and must include, at a minimum: Technician and Firm Certification Test Instruments List and Calibration Certificates

Project Schedule: A high-level timeline illustrating the project's major milestones. The schedule must start from the date of the Notice to Award (NTA) and demonstrate that all work, including performance verification and report submission, will be completed within the required Period of Performance, with a completion date of October 9th, 2026. Milestones should be shown in terms of days from the NTA (e.g., "Inspection of System(s) Complete: Day 3," "System(s) Repaired: Day 6," "Final Acceptance Testing: Day 9").

Submit quotes to the following e-mail address by the offer due date and time zone:

Attn: Lyndon Wolfe, E-Mail Address: lyndon.c.wolfe@uscg.mil with solicitation RFQ number 70Z03326Q2019000008 in subject line.

It is the government’s intent to award to the offeror who proposes a price that is fair and reasonable and provides the lowest priced, technically acceptable (LPTA) quote meeting the specifications of the requirement.  If the lowest priced quote is not found to be technically acceptable, the contracting officer will evaluate the next lowest priced quote, and so on.  Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.  Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award.  Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov.

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