Minnesota Supplier Systems #2000018405

Minnesota Solicits Hotel, Conference, and Catering Services for Office of Traffic Safety DRE Conference

This opportunity is for hospitality providers to host the Minnesota Office of Traffic Safety's Drug Recognition Evaluator (DRE) Conference. - Government Buyer: State of Minnesota Department of Administration, Office of State Procurement, for the Department of Public Safety, Office of Traffic Safety - No specific OEMs or vendors are named; open to qualified hotels, conference centers, and catering providers - Products/Services Requested: - Hotel lodging: 90 single occupancy rooms for night 1, 350 rooms for night 2 (total 440 room-nights) - All rooms must have fire sprinklers - Hotel must be within 75 miles of the Washington Education Center in Brainerd, MN, and not be a casino - Conference facilities: General session room for 385 attendees, registration area, secured storage, and meeting rooms - AV equipment: LCD projector, wireless presenter, large screen, microphones (various types), sound equipment - Room setup: Chevron/classroom seating, stage, podium, instructor tables, easels, water service, electrical access, Wi-Fi - Catering: Meals and beverage service for up to 385 attendees over three days - Includes breakfast, lunch, morning and afternoon breaks, and all-day beverage stations - Dietary accommodations required - Shuttle services: If lodging, conference, or parking are not within a quarter mile, shuttle service must be provided - Parking: Sufficient parking for attendees, with daily rates specified - Notable Requirements: - Strict location and safety requirements (distance, fire sprinklers, no casino venues) - Emphasis on diversity, equity, and inclusion in procurement - All costs must be itemized in the price schedule; only listed items will be paid - Use of the SWIFT Supplier Portal for proposal submission

Description

This is a formal request for proposal to receive responses and award a contract for the Office of Traffic Safety DRE Conference. The contract term is from August 1, 2026, or the date of contract execution, through July 31, 2027. The solicitation requires hotel accommodations, conference space, and catering services for the conference, with specific mandatory requirements such as hotel location within 75 miles of the Washington Education Center in Brainerd, MN, and hotel rooms equipped with fire sprinklers. Responses must be submitted through the SWIFT Supplier Portal by July 21, 2026, and questions must be submitted by July 14, 2026.

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