Iowa State University Ionwave #RFQ-1001471

ISU Freshman Viewbook 2026 Printing and Mailing Services Solicitation

Iowa State University is seeking qualified vendors for the printing and mailing of its Freshman Viewbook 2026, divided into two distinct phases: - Government Buyer: - Iowa State University (ISU), Procurement Services, ISU Printing Services - Project Overview: - Phase 1: Fully outsourced printing, binding, addressing, and mailing of approximately 53,000 Freshman Viewbook booklets - Includes all production, freight, delivery, and mail preparation services - Mailing must use the supplier's nonprofit permit and USPS Marketing Mail Nonprofit Rate - Requires detailed mail list processing (merge/purge, de-duplication, CASS certification, NCOA updates, USPS presort) - Booklets: 40 pages (4-page cover, 36-page text), 8.5 x 12.5 inches, 4-color process, saddle-stitched, specified paper stock - All postage costs quoted separately and invoiced based on actual mail volume and USPS rates - Excess copies must be returned without mailing marks - Phase 2: Printing of approximately 42,000 sets of 36-page flat-sheet body pages for in-house finishing and mailing by ISU - Sheets delivered uncollated, flat, untrimmed, and packaged for warehouse handling - Technical and Quality Requirements: - Strict adherence to ISU brand standards and color consistency (G7 calibration preferred) - Sustainability preferences: soy-based inks, recycled and FSC-certified paper - Vendors must provide proofs, comply with prepress and production standards, and ensure compatibility with ISU's in-house equipment - Vendors must demonstrate experience with large-volume, higher-education print projects and may be required to provide print samples - Evaluation Criteria: - Cost, logistics, ability to meet timelines, and compliance with technical specifications - No specific OEMs are named; open to qualified commercial printers meeting all requirements

Description

Iowa State University of Science and Technology (ISU) is soliciting proposals from qualified contractors to print and mail the ISU Freshman Viewbook 2026. The project consists of two phases: Phase 1 involves fully outsourced printing, binding, addressing, and mailing services; Phase 2 involves printing flat sheets with ISU performing finishing and mailing. The solicitation includes detailed specifications for print quality, color management, packaging, and mailing requirements, with an emphasis on consistency between outsourced and in-house production. The contract requires compliance with ISU brand standards and sustainability preferences, and proposals will be evaluated on cost, logistics, timeline, and compliance with specifications.

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