SAM #36C26226Q1082

VA Tucson Healthcare System Solicitation for Siemens MAGNETOM Vida MRI Software, Workflow Modules, and Imaging Coils

The Department of Veterans Affairs, 262-Network Contract Office 22, is soliciting quotations for Siemens MAGNETOM Vida/Vida Fit MRI System software, workflow modules, and advanced imaging coils for the VA Tucson Healthcare System. - Government Buyer: - Department of Veterans Affairs (VA) - 262-Network Contract Office 22 - VA Tucson Healthcare System - OEM Highlight: - Siemens is the sole OEM specified for all requested products - Products Requested: - PCASL #BM (Part No. 14461562), quantity 1 - Arterial Spin Labeling 3D (Part No. 14482844), quantity 1 - Shoulder Shape 16 coil (Part No. 14456221), quantity 1 - Hand/Wrist 16 coil (Part No. 14418513), quantity 1 - Foot/Ankle 16 coil (Part No. 14418514), quantity 1 - myExam LiverLab Assist workflow (Part No. 14475452), quantity 1 - Arterial Spin Labeling 2D (Part No. 14409110), quantity 1 - Notable Requirements: - Brand Name Only: All items must be Siemens-manufactured, no substitutes - Strict prohibition on gray market or remanufactured items - Offerors must be authorized Siemens distributors and provide proof - Compliance with Buy American Act and Trade Agreement Act required - All products must include OEM hardware, software, and manuals - Advanced imaging and patient comfort features are emphasized - Delivery and Performance: - One-year contract - Delivery required within 30 days after receipt of order

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. (ii) The solicitation number 36C26226Q1082 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract. (iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2025-03. (iv) This solicitation intends to award a contract through full and open competition; open market, to a business associated with NAICS North American Industrial Classification System Code 334510 with a size standard of 1,250 employees. (v) See Attachment A Schedule for a list of line-item numbers, items, quantities and units of measure. (vi) See Attachment B for The Salient Characteristics for the items being requested. (vii) The Department of Veterans Affairs (VA) seeks a contractor to provide software, software installation, and additional components for the Siemens MAGNETOM VIDA/VIDA MRI System (3T) currently installed on site. The components and software will be used with the 3T MRI system for clinical use and research by the Radiology Department on site. Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristics specified in this solicitation; otherwise, it will be considered non-responsive. The technical specifications for this Brand Name Only Requirement are specified in Attachment B Salient Characteristics. The information provided is intended to be descriptive, not restrictive, and to indicate the quality that will be satisfactory. Interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name or an equal to the supplies being requested. (viii) Delivery Requirements: Place of Delivery: VA Tucson Healthcare System, 3601 S. 6th Street, Tucson AZ, 85012 Period of Performance/Delivery Timeframe: This will be a (1) year contract. Delivery Timeframe: 30 Days ARO. Additional Delivery Requirements (ix) The provision at 52.212-1, Instructions to Offerors — Commercial Items, applies to this solicitation. Addendum: All offeror quotes for this solicitation must be received electronically through email no later than July 13th, 2026, 9:00am PT. Ensure to reference solicitation number [36C26226Q1082] within the subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than Thursday, July 9th, 2026, 9:00am PT. Offers shall be sent by email to Jonathan.Ford1@va.gov. Ensure the following are completed and/or included in the quote packet: Vendor Information with SAM UEI. Concurrence/non-concurrence with solicitation terms, conditions, and provisions Items shall be FOB destination. Please specify offered item manufacturer and part number. Provide an Authorized Distributor Letter/Memo from the manufacturer. Product must comply with the Buy American Act; Trade Agreement Act and all other clauses found in the FAR and any agency-specific regulations that are relevant and specific to this solicitation. The Buy American Act (BAA) is a U.S. law requiring federal agencies to purchase domestic goods and construction materials for public use within the United States. The act applies to federal procurement for the government’s own use, as well as third-party purchases using federal funds; in accordance with FAR 25.1, particularly FAR 52.225.1 (Buy American Act-Supplies). The Trade Agreement Act (TAA) is a federal law enacted in 1979 (codified at 19 U.S.C. §§ 2501–2581) to foster fair and open international trade while allowing the U.S. to waive certain domestic procurement restrictions; in accordance with FAR 25.4, particularly 52.225-5 (Trade Agreements). Additional requirements include: Include a Country of Origin for the items being offered (see column A) Provide verification that items are not Gray Market, with examples on Page 4, section Gray Market Indicate whether items are manufactured by a small or large business List all items on FSS contract if vendor is an FSS contract holder: list number and expiration date if applicable Fill out columns F-H of Attachment A conforming to requirements stated by the salient characteristics, including exact measurements and features of the brand name items. (x) 52.212-2 Evaluation — Commercial Items (Oct 2014) The government will award a contract to the responsible offeror whose conforming offer is most advantageous, considering price and other factors. The factors include: Lowest priced quotation that meets all salient characteristics in Attachment B and other stated requirements, and is both responsive and responsible. Acceptability of equipment/services will be established by review of each quotation and verification that brand name items meet all salient characteristics. Offers including items not determined as Brand Name Only will be unacceptable. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the specified acceptance period, will result in a binding contract. The government may accept an offer before the expiration time unless a withdrawal is received. (xi) Must include a completed copy of 52.212-3 -- Offeror Representations and Certifications — Commercial Items, with this solicitation or ensure SAM.gov is updated. (xii) The clause at 52.212-4, Contract Terms and Conditions — Commercial Items, applies to this acquisition. (xiii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders — Commercial Items, applies to this acquisition. (xiv) The following clauses also apply: Gray Market Items: Gray market items are OEM goods sold through unauthorized channels. No remanufactures or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter, ensuring OEM warranty and service. Delivery of gray market items constitutes a breach of contract, and the VA reserves the right to enforce remedies, including termination or replacement at no cost. Additional clauses include FAR 52.225-1, FAR 52.225-2, and others, with full texts available at the provided URLs.

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